Managing Media - Editing Entries

This article describes how to edit and manage your media.

If you cannot access your My Media page content or actions, or display editing tabs, ask your administrator to give you the required permission.

Your My Media page lists previously uploaded media.

Editing Media

In the Edit Media page, you can:

To edit media

On your My Media page, click on the pencil (Edit icon) next to the media you want to edit. 

 

The Edit Media page opens with Editing tabs. The editing tab display depends on your KAF/MediaSpace admin configuration.

 

Editing Metadata - Details Tab

To edit metadata

  1. Go to your My Media Page and click Edit near the entry you want to edit.
  2. On the Details tab, fill in or modify the various metadata fields:
  • Name -  A name is required for all media items.
  • Description - You can use the button above the textbox to format the description text.
  • Tags - As you type there will be suggestions for tags from tags already used in this account for quick action and to encourage tag consistency.
  • Click Save.

Depending on how your account is set up, there could be additional metadata fields to fill, some of which may be required for publishing.

Scheduling

Use the Publishing Schedule feature in the Details tab to create content and set its publishing start time and end time.

After you create content you may define whether to define scheduling rules. The default is that content is available always.

If you choose to apply a scheduling rule on the content add the following:

  • Start time (date and hour), 
  • End time – “The default is “no end time”.
  • Time zone.

Publishing Schedule Time Zone Presentation

For entries where Scheduling was set outside of your KAF configuration (thus the  time zone is not specified on the entry) will show Scheduling in the user's local time zone, per the current Scheduling functionality. Entries where Scheduling was set in KAF configuration (thus time zone is specified on the entry) will show Scheduling in the time zone specified by the user who set the Scheduling.

To add a scheduling rule

  1. Go to the entry Edit Page in My Media. 
  2. Select the Details tab and then enter the publishing schedule.

You can then publish the entry to channels and categories. The entry will only be visible to you or other users, only between the scheduling start time and end time.

Only the entry owner can see the entry in My Media.

You can filter entries from different availabilities in the My Media page as follows:

  • All availabilities - all entries no matter what their scheduling window is
  • Future Scheduling - entries that their scheduling start time is in the future (These entries will be seen in categories/channels in the future.)
  • Past Scheduling - entries that their scheduling start time was in the past (These entries were seen in categories/channels in the past and are no longer available.)

See Filtering Media for more information.

  • A scheduled entry can be published but won't appear in the category/channel until the scheduling window will start.
  • A scheduled entry can be added to a playlist but won't appear in the playlist until the scheduling window will start.
  • A scheduled entry can be set as unlisted shared but won't be able to be seen by anyone but the owner, until the scheduling window will start.

Enabling Clipping and Disabling Commenting - Options Tab

You can create clips from existing videos. Each clip becomes its own media entry. The Kaltura Video Editing Tools enable you to edit your videos visually or by setting the start time and end time of your clip.

Clipping creates a new entry from an existing entry and allows you to specify the start and end time for the new entry. For example, you can clip an entry that can be used to create a 2-minute intro video to a long lecture, or clip part of an entry, such as homework assignments. You can also clip a long lecture to several shorter clips divided by subjects.

Entries can be clipped by the media entry owner and co-editors.

To create clips from your media see Editing Media Using the Video Editor.

The clipped content appears in My Media as a new entry. Media Owners can define the videos that other users can generate clips from.

Use the Options tab in the Edit page to manage clipping permissions and to manage comments.

 

To allow other users to create clips from an entry

  1. Go to the entry Edit Page in My Media. 
  2. Select the Options tab and then check the “Enable everyone to create clips from this video” checkbox. See Creating a Video Clip.
    For each of your media items, you can: 
  • Disable the comment feature.
  • Prevent additional comments.

To disable comments on a media item

  1. On your My Media, click the Edit icon.
  2. Select the Options tab and select the Disable comments for this media checkbox.
    The Comments tab is not displayed on the media page.

Comments that were entered before you disable the comment feature are redisplayed if you reenable comments.

To prevent additional comments on a media item

  1. On your My Media page click the edit icon next to the video you want to edit.
  2. Select the Options tab and select the Close discussion checkbox.
  3. On the Comments tab of the media page, Comments closed is displayed and the Add a Comment field is not displayed.

Media Collaboration

Media owners can change the media ownership and are able to add co-editors and co-publishers to their media. 

Co-Editors can edit the entry's details and metadata, trim media, replace media, edit captions, edit chapters and edit slides. Co-editors cannot delete media or add new co-editors and co-publishers. Co-editors can see analytics page for the media they co-edit.

Co-Publishers can publish media to their entitled Categories or Channels. This option must be enabled by your KMS administrator for this tab to display. Groups support may be enabled for the Media Collaboration’ features. When enabled, you can select groups that may be assigned as co-editors/publishers for an entry.

Kaltura Webcasting Moderators are also added through the Media Collaboration Tab. Only Media Owners may add Webcasting Moderators.

Webcast Moderators may:

  • Send announcements
  • Respond to questions
  • Mark questions in queues. 
  • Answer on air.
Change Media Owner

Use the Change Media Owner screen to change the owner of the media (for example in case the owner is leaving the organization, and someone needs to take ownership of the media). Only Media Owners may assign Kaltura Webcasting Moderators.

To change an entry’s media owner

  1. Go to the entry Edit Page in My Media. 
  2. Select the Collaboration tab.
  3. Click Change media owner.
    The Change media owner window is displayed.
  4. Enter the user/group name for the new owner.
  5. Click Save.

Filtering Media

You can filter media according to the collaboration settings. See Filtering Media for more information.

Add Co-Editors, Co-Publishers or Webcasting Moderators

You may add a multiple selection of users and groups with one click.

To add Co-Editors, Co-Publishers or Webcasting Moderators

  1. Go to the entry Edit Page in My Media. 
  2. Select the Collaboration tab.
  3. Click Add Collaborator.
    The Add Collaborator window is displayed.
  4. Enter the collaborator’s user/group name or ID. You can add users that are available on the site and you can use the auto-complete function (from 3rd letter and on).
  5. Check the type(s) of permissions for the collaborator you are adding to the media entry.
  6. Click Add.
  7. To view the collaborators’ permissions click View all Permissions and select the type of collaborator.
  8. Use the editing options /icons in the Actions column to edit/delete the collaboration options. 

Your KAF KMS administrator may also configure the option of adding co-editors, co-publishers or Webcast Moderators during upload of an entry in KMS or KAF. 

Customizing an Entry Display Page

Content Owners and co-editors may customize the look and feel of an entry page. Your Kaltura Application Framework administrator must enable this option for you. See Customizing the Media Entry Display for Kaltura Apploication Framework Entries for more information.

Uploading and Managing Captions - Captions Tab

You can upload caption files for your media items and manage the captions. Users can search the caption texts. 

Uploading Captions

To upload captions

  1. On your My Media page click the edit icon next to the video you want to edit.
  2. Select the Captions tab and click Upload captions file.
  3. Click Browse and select an SRT or DFXP caption file.
  4. Select the caption language.
  5. Enter a label to display for the file in the caption selector.
    The caption selector displays caption options in the media player.
  6. Click Save to upload the file.
    The file is added to a table on the media page's Captions tab.

NOTE: To upload another file, click Upload captions file again and repeat.

Managing Captions

After you upload captions for a video, in the caption table you can:

To modify the language or the caption selector label

  1. On your My Media page click the edit icon next to the video you want to edit.
  2. Open the Captions tab to display the caption table.
  3. In the Actions section, select the Pencil icon to edit the captions file.
  4. To change the language, select a new language in the Language column.
  5. To change the label, enter new text in the Label column.
  6. Click the disk icon to update the values.

To change the caption file used by default in the media player

  1. On your My Media page click the edit icon next to the video you want to edit.
  2. Open the Captions tab to display the caption table.
  3. In the caption table, click on the checkmark icon in the right column of a caption row to Set as default.

To delete a caption file

  1. On your My Media page click the edit icon next to the video you want to edit.
  2. Open the Captions tab to display the caption table.
  3. In the caption table, click on the “x” icon to Delete.
  4. In the Confirm Remove window, click Yes to remove the caption file.

To download a caption file

  1. On your My Media page click the edit icon next to the video you want to edit.
  2. Open the Captions tab to display the caption table.
  3. Click the Download icon.
    The captions file is downloaded.

Managing Chapters and Slides in the Timeline Tab

Chapters are like bookmarks in the video and can be used to navigate through the video. You can use chapters to mark the beginning of a new topic, highlight important segments, or help navigate through the content of a long video. You can add, edit, and delete chapters and slides in the Timeline Tab. Contact your administrator to enable this feature.

A Slide is a synchronized visual element to the main media.

After chapters and slides are created, the player is displayed with a matching plugin that presents the chapters and slides view on it.

A viewer only sees the extended player and does not see the timeline for editing. A viewer can navigate between chapters and slides inside the player view, as well as search on its text. For more displaying options see Viewing Rich Media in the Kaltura Player

Remote Storage

In KMS and KAF instances that are set with remote storage configuration, slides on entries are stored and played from the remote storage. 

Creating and Editing Chapters

To edit or add a chapter

  1. Go to your My Media page and click the edit icon next to the video you want to edit.
  2. Select the Timeline tab. Here you can view all the chapters and slides in the video.  
  3. Place the cursor on the timeline and click the Create New Chapter icon to create or update a chapter or click on the cue point for the chapter you want to edit to view its properties.


  4. After you create a chapter, you can:
  • Add or modify the Chapter Title.
  • Select a thumbnail. You can upload a thumbnail image for the chapter, or automatically create one from the video. 
  • Add or modify the Chapter Description (optional).
  • Add Search Tags (optional).
  • Click View in Player to see your changes.

To delete a chapter

  1. Go to your My Media page and click the edit icon next to the video you want to edit.
  2. Select the Timeline tab to view all the chapters and slides in the video.
  3. Click on the cue point of the chapter you want to delete from the timeline of the video. 
  4. Click Delete Chapter.
  5. A confirmation box is displayed, click Delete to confirm.
  6. Click View in Player to see your changes.

Using Slides in Kaltura KAF/KMS

You can add slides to enhance a video experience. Slides are part of the video content, and viewers can view the slides in the player simultaneously with the media. Using the Navigation Panel, you can navigate the video using the slides. 

To add or edit slides

  1. Login to your My Media page.
  2. Click on the Edit icon near the entry you want to edit and select the Timeline tab.  
  3. Place the cursor on the timeline and click Upload Slides Deck to add a slide or slide deck or click on the cue point for the slide you want to edit to view its properties.


    Upload a full deck of slides. The supported formats are: PPT, PPTX, and PDF.

    Note - once the upload and processing is done, the slides will be equally spread across the timeline for you to manually arrange them.

  4. Move each slide to its desired point in the timeline and Save.
  5. After you upload a slide deck, you can:
  • Add or modify the slide image.
  • Add or modify the slide title.
  • Add or modify the slide description (optional).
  • Add search tags. (optional)
  • Click View in Player to see your changes.

To delete a slide

  1. Login to your My Media page. 
  2. Click on the Edit icon near the entry you want to edit and select the Timeline tab.  
  3. Click on the cue point of the slide you want to delete from the timeline of the video.
  4. Click Delete Slide.
    A confirmation box is displayed, click Delete to confirm. 
  5. Click View in Player to see your changes.

Setting and Modifying Thumbnails - Thumbnails Tab

There are four options for setting and managing a thumbnail for your content:

  1. Upload a thumbnail from your desktop and use it as the default thumbnail.
  2. Use the player to select the frame you want to use as your default thumbnail and then click on the Capture button.
  3. Select one thumbnail from ten automatically generated thumbnails of the selected video and set it as the default thumbnail.
  4. Download a thumbnail to back up your current thumbnail.

Selecting a Thumbnail

To upload a thumbnail from your desktop

  1. Select My Media and then click the Edit icon next to the entry you want to add a thumbnail to.
  2. In the Edit Media window select the Thumbnails tab. 
  3. Click Upload Thumbnail.
  4. Upload a file from your desktop and click Open.

To grab a frame from the content as a thumbnail

  1. Select My Media and then click the Edit icon next to the entry you want to add a thumbnail to.
  2. In the Edit Media window select the Thumbnails tab. 
  3. Select the Thumbnails tab and click Play.
  4. Click Capture at the frame that you want to use as a thumbnail.
    The captured frame is saved automatically and used for the thumbnail.

To select an automatically generated thumbnail 

  1. Select My Media and then click the Edit icon next to the entry you want to add a thumbnail to.
  2. In the Edit Media window select the Thumbnails tab. 
  3. Click Auto Generate and select a thumbnail.

To download and save a thumbnail

  1. Select My Media and then click the Edit icon next to the entry you want to add a thumbnail to.
  2. In the Edit Media window select the Thumbnails tab. 
  3. Click Download.
  4. Save your image.

To restore the default thumbnail

  • Upload the media thumbnail you downloaded.

NOTE:  Audio entries include a player thumbnail like video entries.

Download Media

Download content from the media page.

To download a media entry

  1. Select My Media and then click the Edit icon next to the entry you want to add an attachment to.
  2. Select the Download tab.
  3. Select the flavor from one of the preconfigured flavors.
  4. Click Save.

Adding an Attachment to a Video

You can attach files to your media. Media viewers may download the file before, during or after viewing the media. 

To add an attachment to a media entry

  1. Select My Media and then click the Edit icon next to the entry you want to add an attachment to.
  2. Select the Attachment tab.
     
  3. Click Upload file. The Upload window is displayed.
  4. Provide descriptive information about the attachment (optional) and click Select File.
  5. Select a file to attach and click Open.
    The file is saved as attachment to your media file.
  6. Use the editing options /icons in the Actions column to change (Pencil icon) the title or description of the attachment file, delete (X icon) or download (Download icon) the attachment file.

Replacing Media

You can replace media, and retain the entry’s metadata, URL and analytics. Only video entries can be replaced. The time-based metadata on the entry is kept in place, however it most probably will be out of sync with the new media. The time-based metadata should be manually adjusted. 

When replacing media:

If the media is published in a moderated channel/category - Media will be unpublished and moved to the pending moderation state.

If the media is in un-moderated channel/category - Media will still be published.

Note that media will be unpublished from a moderated location (channel/gallery/category) and will remain published otherwise.

To replace a media entry

  1. Select My Media and then click the Edit icon next to the entry you want to replace.
  2. In the Edit Media window select the Replace Video tab.
  3. Select either Upload from Desktop or Upload from URL.

    Upload from Desktop:  Choose a file to upload and select the replacement file.

    Upload from URL:

    • Enter a URL in the Ingest media from a URL field.
    • Click Validate URL
  4. After the upload is complete either click Approve or Cancel Replacement to determine your choice. 

Display Tab

Use the Display tab to change or modify an entry’s display.

To change the entry's display

  1. Select My Media and then click the Edit icon next to the entry you want to replace.
  2. In the Edit Media window select the Replace Video tab.
  3. Follow the instructions in the article Customizing the Media Entry Display for Kaltura MediaSpace Entries.
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