Kaltura Webcasting Producer's Guide

The Kaltura Webcasting producer is responsible for the overall live event from the planning stages to the final recording and event transcript. Webcast producers plan and oversee the production of the webcast, from pre-production to the final product, which means that they are involved in each stage of the webcasting event:

• Ensure all aspects of video and slide broadcast are running smoothly during the live event
• Monitor real-time analytics during the event
• Monitor real-time system health
• Ensure secure access to events, based on company policy and user permissions
• Publish the VOD so viewers that missed the live event can watch the recording

Kaltura Webcasting Workflow for Producers

Prepare for Upcoming Webcast

1. Create the Webcast Event.
2. Set up the Presenter’s Information.
3. Optional – Set the Comments Configuration.
4. Optional – Set the Thumbnails Configuration.
5. Optional – Use re-stream to target even more audiences
6. Install/Launch the Webcasting Application
7. or Use a kaltura virtual room as your virtual studio
8. Set up for Broadcast -  Kaltura Self-serve Webcasting 
   or Set up the Live Encoder.

Before the Live Event

1. Prepare the Kaltura Webcasting presenters
2. Perform a dry run of the event to ensure all equipment and related personnel are prepared
3. Set up the System Health Monitoring and Preview Live  Feature.

During the Live Event

• Manage slide broadcast
• Ensure moderators are responding to Q&A and address any technical issues raised by attendees
• Configure the Control Views
• Follow live analytics from the audience
• Encourage the presenter to use interactive polls

After the Live Event

• Edit the slides before publishing
• Edit the video before publishing
• Publish the VOD to a category or channel
• Review and download analytics
• Export the Q&A transcript to share with the presenters
• Export the poll results
• Export the log files