Create an event

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Creating an event is easy with Kaltura Events. This article will guide you through the process.

Create an event 

1. Log into your Kaltura Events account. The Kaltura Events Home page displays with the Home tab open by default.



2. Click the blue + Create button in the upper right corner of the screen. If no current events or webinars exist, you may also click the + Create button in the main body of the page. The Get started with a template page displays.
   If your Kaltura Events account is configured with Custom templates (as in our example above), the Get started with a template page displays two tabs - one for Preset templates (Presets) and one for Custom templates (Custom). If Custom templates are not configured, the Get started with a template page does not display the two tabs and only displays Preset templates from which to choose. For more information, see Custom event templates.
   
   Preset templates consist of the following:
   
   Interactive Sessions allow attendees to connect with others during your Virtual Event. Hosts can use this collaboration space to provide demos with advanced moderation controls, breakout rooms that allow smaller group interactions, and so much more! Engage attendees through interactive tools like chat, breakout rooms, live polls, screen sharing, whiteboard, and more. Enhance your event experience by adding an interactive session with the speaker right after the session for a small group of attendees to interact with the speaker in a more intimate environment.
   
   Live Webcasts are orchestrated, highly produced live streaming events for large audiences. Kaltura Webcasting supports you from the initial planning stage to live broadcast production and management and finally to post-production and after-event management. This session type includes automated transition from live to VOD.
   
   Pre-recorded Live Sessions are pre-recorded videos that are broadcasted as if they were live. They are considered as if they were a live broadcast from the system's point of view (player, analytics, etc.).
   
   DIY Live Broadcasts give you the ability to broadcast/webcast a Kaltura live directly from a Kaltura studio room. Simply create a DIY session, then navigate to the studio room and begin broadcasting.
   
   Blank template gives you the ability to start from scratch and create your own event with our blank template. 
   
   Please note - You may also click the "Let's talk" button on the Looking for something else? box to speak with a Kaltura representative about tailoring a solution just for you. 
   
   
3. Select the appropriate tab (Presets or Custom) (if applicable), then click Select on the desired event template. In the following example, we have chosen the Live webcast preset template and the Let's get started page is displayed.
   
4. Enter the following:
   • Title - A title for your event (char limit is 120). Please note: Characters "<" and ">" are not supported.
   • Short description - A description for your event. 
5. Choose your event format - either a single session or multi session event.
   • The Single session event experience simplifies virtual event creation and management by streamlining event setup into a single, unified flow. With one cohesive banner, title, description, and scheduled time/duration, organizers only need to input event details once - eliminating the need to manage separate event and session configurations. Speakers and moderators are automatically assigned to the session upon invitation, and all essential event information is prominently displayed on the Overview page. This frictionless approach significantly reduces setup complexity, enabling teams to focus more on delivering engaging content and less on administrative overhead.
   • The Multi session event experience is an event structure that contains multiple individual sessions, all managed within a single event site. Each session can include its own media, agenda, and interactive features (such as chat, Q&A, or polls), while remaining part of the overall event framework. This setup allows organizers to manage complex programs with multiple tracks or time slots and provides attendees with a central hub to access and navigate all sessions.
     

     Looking for more information about the Single session event experience? Feel free to contact your Kaltura representative.

6. If you chose Single session, enter a date and time your webcast will start, a duration for your webcast, and a time zone. The list of time zones is organized in alphabetical order by time zone name, then city name. This list is searchable and as you start typing characters, a list of matching time zones will populate for you.
   If you chose Multi-session, enter a start and end time for your event and a time zone. The list of time zones is organized in alphabetical order by time zone name, then city name. This list is searchable and as you start typing characters, a list of matching time zones will populate for you.
   
7. Choose whether attendees will log into the event with a login link via email (AKA Magic Link), or with an email and password. This option is only available for Preset event templates and, after creation of event, can only be changed by Kaltura. On Custom event templates, this will be preconfigured by the template. 
8. Click Create. The building process begins. This may take a few minutes.
   
   Once complete, the Event page displays with the Overview tab open by default.
   
   Here is an example of a Single session Live webcast Overview page:
   Here is an example of a Multi-session Live webcast Overview page:
   

The event site and registration are not yet published at this point.

Now it's time to make this event your own! Customize event details, update branding, add media, invite attendees, speakers, and moderators, showcase your event, and so much more! 

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