Agenda tab - Add and edit DIY live webcast session

About

This article describes how to add and edit a DIY live webcast session.

DIY live webcast give you the ability to broadcast/webcast a Kaltura live session directly from a Kaltura Studio room. Simply create a DIY live webcast session, then navigate to the Studio room and begin broadcasting. 

Add DIY live webcast session

There are two ways to add a session to your event: 

• On the Event Overview page, in the Agenda at a glance section, click Add session.
  
• On the Event Agenda page, click + Add session.
  

The Add session pop-up screen displays. 

Select DIY live webcast. The New session screen displays.

1. You may add the following information:
   • Header - Click Upload thumbnail and choose the desired file. We recommend using an image size of 1920x1080 px.
   • Title (required) - A title for your session (char limit is 120). Please note: Characters "<" and ">" are not supported.
   • Description - A description for your session. 
   • Date (required) - The day your session will start.
   • Time (required) - The time your session will start. 
   • Duration (required) - The duration of your session (in minutes). Max duration is 1440 minutes (24 hours).
2. To add speakers to this session, click in the Speakers field and start typing the name of a user who has been assigned a Speaker role. The name is auto filled. Click to select the user.
   If no results are found, click Invite speaker. This re-directs you to the Speakers page where you can invite speakers to your event.
3. To add moderators (required) to this session, click in Moderators (required) field and start typing the name of a user who has been assigned a Moderator role. The name is auto filled. Click to select the user.
   If no results are found, click Invite moderator. This re-directs you to the Moderators page where you can invite moderators to your event.

   Team members who created the event (AKA "Event organizers") are automatically assigned as Moderator to both the event they created (at the "Event Level") and the first session that was created as part of the event (at the "Session Level").

4. Moderation and studio links - Click Launch moderation app to access the chat moderation app, which allows you and your moderators to organize, manage, and answer Q&A threads; publish polls and Q&As; and answer private chats during the session. Click Copy app link to share a link to the moderation app with your moderators.

   Two additional links become active/display via the Edit Session page after you've saved your new session.
   The Copy studio link button - for sharing the studio access with moderators and speakers.  See Share a direct private link to the Kaltura Studio room with moderators and speakers
   The Launch studio button - for activating your broadcast studio, adding files to your playlist, and starting the broadcast.  See Activate and prepare the studio ahead of the broadcast. 

5. Choose visibility of the session.
   Private - The session will be available only for team members, not for attendees.
   Unlisted - The session will be reachable via direct link only.
   Published - The session will be available on the event agenda.

   The Session recording area is accessible via the Edit Session page once the live session is finished.  

6. Once you are finished completing the fields, click Create. (The Create button is enabled only after you've begun filling in the fields.) The new session is now added to your event.

Edit DIY live webcast session

There are two ways to reach session editing capabilities: 

• On the Event Overview page, in the Agenda at a glance section, hover over the session you would like to edit, then click the blue pencil (edit) icon.
  
• On the Event Agenda page, click the name of the session, or the three blue dots to the right of the session and choose Edit.
  

The Edit session page displays with the Basics tab open by default. 

Make appropriate edits on the Basics tab. 

Once you are finished editing the session details, click Save changes. The session is now updated with the new information.

Manage recordings

DIY live sessions include automated transition from live to VOD (meaning, once the live session is finished, the recording is automatically published). Your session recording is displayed in the Session recording section of the Edit Session page > Basics tab. 

In some cases, Event organizers may not want a VOD available after the session, or they may want to take down the recording, go through some post-production, and then re-upload the recording. 

To unpublish or download a recording:

1. Access the Edit Session page.
2. Click on the Basics tab.
3. Scroll down to the Session recording section.
   

Click Unpublish to unpublish the recording. You are prompted to confirm your action. Once the recording is unpublished, it will display on the Media page. 

Click Download to download the recording. It is downloaded to your local machine. 

To upload a new recording:

1. Access the Edit Session page.
2. Click on the Basics tab.
3. Scroll down to the Session recording section.
   
4. Click Choose from Media. The Media page displays.
   
5. Click Select next to the media you would like to upload to the session. You receive confirmation that the recording was published to the session page and removed from the Media page.

Manage captions for your session

To order live captions for a session

Live captions must be ordered before the session starts, as early as possible,

1. Access the Edit Session page. 
2. Click on the Captions tab.
3. Click Order captions. The Order captions screen displays.
   
4. Complete the fields in the Order captions screen. 
   • Service - Select the type of Live Captioning service. 
     • Machine - Automated captioning process. (Machine captions must be ordered at least 15 minutes ahead of your session.)
   • Source Media Language - Select the spoken language of the live stream (currently only English is supported).
   • Feature - Select Live Captions.
   • Live Captions Start Time - Select a time interval in case you'd like the captions service to start before the scheduled start time of your event.
   • Live Captions End Time - Select a time interval in case you'd like to keep the captions service running if the event runs longer than expected.  
5. Click Submit.

To order captions for a session recording

1. Access the Edit Session page. 
2. Click on the Captions tab.
3. Click Order captions. The Order captions screen displays.
   All fields are pre-populated for you.
4. Click Submit.

To upload captions for a session recording

1. Access the Edit Session page. 
2. Click on the Captions tab.
3. Under Upload captions, click Upload. The Upload captions screen displays.
   
4. Click Upload to choose the desired captions file from your computer, select the language, then click Add caption. As you add captions, they display on the Captions tab under Upload captions.

To set as default, edit, download, and delete captions for a session recording

1. Access the Edit Session page. 
2. Click on the Captions tab.
3. Click the three blue dots to the right of each caption file for additional functionality.
   
   • Choose Set as default to set the caption file as the default.
   • Choose Edit to edit the caption file.
     The Edit Captions page displays. See Editing Captions for more information.
     
   • Choose Download to download the captions file to your machine.
   • Choose Delete to delete the caption file.

Manage attachments for your session

Provide your audience a greater immersive experience and more value by enriching your session with downloadable content. Manage content like documents, spreadsheets, presentations, audio/video files, and images for your session on the Attachments tab. 

Supported file types consist of the following: 

• Media files - *.mts;*.MTS;*.qt;*.QT;*.mov;*.MOV;*.mpeg;*.MPEG; *.avi;*.AVI;*.mp4; *.MP4; *.vob;*.VOB;*.flv; *.FLV; *.f4v; *.F4V; *.asf;*.ASF; *.wmv;*.WMV;*.m4v;*.M4V;*.3gp;*.3GP; *.mkv;*.MKV;*.arf;*.ARF; *.webm;*.WEBM; *.mxf;*.MXF

• Document files  - 'doc', 'docx', 'docm', 'dotx', 'dotm',  'xls', 'xlsx', 'xlsm', 'xltx', 'xltm', 'xlsb', 'xlam',  'ppt', 'pptx', 'pptm', 'potx', 'potm', 'ppam', 'ppsm',  'odb', 'odc', 'odf', 'odg', 'odi', 'odm', 'odp', 'ods', 'odt',  'otc', 'otf', 'otg', 'oth', 'oti', 'otp', 'ots', 'ott', 'oxt','swf','pdf'

• Image files - 'jpg', 'jpeg', 'bmp', 'png', 'gif', 'tif', 'tiff'

Upload attachments to your session

1. Access the Edit Session page. 
2. Click on the Attachments tab.
   
3. Click on the Upload button and choose desired file(s).
   The progress of your upload is displayed.
   When complete, you receive notification of successful upload.

Edit attachments on your session

1. Access the Edit Session page. 
2. Click on the Attachments tab.
   
3. Click the three blue dots to the right of the attachment and choose Edit.
   The Edit details screen displays.
4. Type the title and description (optional). The title should be a more descriptive name for this file. The description should provide context on the file's content. Both will be visible to your attendees. 
5. Click Save changes. 

Download attachments from your session

1. Access the Edit Session page. 
2. Click on the Attachments tab.
   
3. Click the three blue dots to the right of the attachment and choose Download.
   The attachment is downloaded to your machine.

Get information on attachments in your session

1. Access the Edit Session page. 
2. Click on the Attachments tab.
   
3. Click the three blue dots to the right of the attachment and choose More info.
   Addition information displays about the attachment.
4. Click "X" to exit the screen.

Delete attachments from your session

1. Access the Edit Session page. 
2. Click on the Attachments tab.
   
3. Click the three blue dots to the right of the attachment and choose Delete.
   You are asked to confirm your action.
4. Click Delete.
   When complete, you receive notification of successful deletion.

Share and embed 

1. Access the Edit Session page. 
2. Click on the Share & embed tab.
   To embed the player on an external site:
   Click Copy to copy the embed code, then paste the embed code into your external site.
   
   To share (restream) your live webcast on a social media channel:
   1. Click + Add stream. The Add a social stream window displays.
   2. In the Social channel (required) field, type the name of the social channel (i.e., Facebook, Twitter, etc.).3. In the Stream URL (required) field, paste in the stream URL provided by the social channel.
   4. In the Stream key (required) field, paste in the stream key provided by the social channel.  
   5. Click Add. As you add social channels, they display on the Share & Embed tab under Social media streams.

To edit an existing stream:
1. Click the three blue dots to the right of the desired stream. Additional options display.

2. Click Edit. The Edit social stream window displays where you can make your edits, then click Save.

To delete an existing stream:
1. Click the three blue dots to the right of the desired stream. Additional options display.

2. Click Delete. You are asked to confirm your action. 

Activate and prepare the studio ahead of the broadcast

You may activate your broadcast studio, add files to your playlist, and start broadcasting directly from a Kaltura room. 

1. Navigate to the Edit Session page. 
2. Click the Launch studio button.
   The session page displays.
   
3. Click the Start Meeting button to start the room. The Kaltura Studio room displays.
   
   See the Kaltura Studio room of the Kaltura Knowledge Center for complete information.

Visit the session page

You may access the session directly from the Edit Session page. 

1. Navigate to the Edit Session page. 
2. Click the Visit session page button. 
   You are redirected to the session page. 

Share a direct link to the session page 

You may copy a direct link to the session page for sharing purposes. 

1. Navigate to the Edit Session page. 
2. Click the Copy session link button. 
   
3. Share this link with attendees. 

Share a direct private link to the studio with moderators and speakers

Let the moderators and speakers assigned to the session access the studio and begin preparing ahead of the broadcast. 

1. Navigate to the Edit Session page. 
2. Click the Copy studio link button.
   
3. Share this link with moderators and speakers of the session.

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