Event controls for a single session Live webcast event

About

Event controls allow you to configure your single session Live webcast event. 

Create with AI

Enrich and repurpose your content into engaging, snackable experiences with Kaltura's AI-powered post-production assistant. Click to access Content Lab functionality. This button will be active and enabled only on sessions with applicable media uploaded. See Create highlight clips with AI and Create a summary and chapters with AI for more information.

View analytics

Click the three-dot action menu then select View analytics. 

You are redirected to the Analytics dashboard. 

Publish on Video portal

You may publish/unpublish event to your Kaltura video portal(s) per channel. 

Prerequisites and notes: 

• Your Video portal(s) must be preconfigured by Kaltura.
• You may publish a session only after the session has ended.
• Video portal publishing entitlements apply, you need to configure your video portal target channels to have permissions for the Kaltura Events user so they will be able to publish.
• It may take up to 10 minutes for a session to appear in a channel on the Kaltura video portal(s) after publishing. 

1. Click the three-dot action menu then select Publish on Video portal.
   The Publish on your Kaltura video portal screen displays. This screen lists all the Kaltura video portals to which you have access.
   In our example above, the user has access to multiple Kaltura video portals.
2.  Click on the appropriate video portal. The Publish on [video portal name] screen displays. This screen lists all the channels to which you have access in this Kaltura video portal.

   If you have access to only one Kaltura video portal, you are taken directly to the Publish on [video portal name] screen. 

   If you do not have access to any Kaltura video portals, you are taken to a screen which allows you to check out Kaltura's video portal and explore its main features and functions. 

   
   In our example above, the user has access to multiple channels in this Kaltura video portal.

3. To publish the session, click the Publish button next to the appropriate channels. You may search for a channel's name or description on this screen as well. 

   If no channels exist in this Kaltura video portal, you receive a message instructing you to create a channel in this Kaltura video portal before proceeding.

   A note on video portal publishing entitlements: 

   • Restricted - all logged in users can view content and only channel members can contribute content.  
   • Public, restricted - anyone can view content (including anonymous, not logged-in users), only channel members can contribute content according to their publishing entitlements.
   • Shared Repository - only channel members can view and contribute content; content may be published to other channels, according to publishing entitlements.
   • Private - only channel members can view and contribute content.
   • Open - all logged in users can view and contribute content (contribution is not allowed for viewer-role users.
   • Public, open - anyone can view content (including anonymous, not logged-in users) and all logged in users can contribute content.

   As you click Publish, the channel(s) to which this session is published display in a list directly below the name of the Kaltura video portal. 

   

4.  To unpublish a session from a channel, click the "X" next to the channel name in the list directly below the name of the Kaltura video portal, or click the Unpublish button to the right of the channel name.

Basics tab

The Basics tab allows you to enrich and repurpose your content, add tags, activate the AI assistant, and manage the event recording after the event is finished.

Tags

Apply existing or create new useful, relevant tags for your event to help categorize it.    

To apply a tag - Click in the Add tags field. Start typing the first few letters of a tag and a list of matching tags will populate for you. Click to select the checkbox next to the desired tag.

To create a new tag - Type your new tag in the Add tags field, then click +Create tag "[tag name]".

To detach a tag from a session, simply click "X".

AI Assistant

1. Click to activate Kaltura's AI assistant for this session. 
   You are asked to confirm your action.  
2. Click Activate assistant. You may click the "X" button to cancel the action.
   
   When activated 
   - The Assistant tab displays for moderators in the Chat and Collaboration widget. The Assistant tab provides information on attendee numbers, chat mood (results of sentiment analysis), engagement rate (viewers who watch in full screen or with the focus on the tab and sound on), and time to end. 
   - The Live stage tab of the Chat and Collaboration widget displays the same information for moderators.
   
   When deactivated 
   - The Assistant tab does not display for moderators in the Chat and Collaboration widget.
   - The Live stage tab of the Chat and Collaboration widget displays information on attendee numbers, turnout (percentage of those registered who are actually logged into the session), engagement rate (viewers who watch in full screen or with the focus on the tab and sound on), and time to end.

Event recording

Live events include the automated transition from live to VOD (meaning, once the live event is finished, the recording is automatically published to the event site). In some cases, Event organizers may not want a VOD available after the event, or they may want to take down the recording, go through some post-production, and then re-upload the recording. 

To unpublish or download a recording:

Click Unpublish to unpublish the recording from the event site. You are prompted to confirm your action. Once the recording is unpublished, it will display on the Media page. 

Click Download to download the recording. It is downloaded to your local machine. 

To publish a new recording:

1. Click Choose from Media.
   
   The Media page displays (if you need to upload a new file, upload it first to the media page).
   
2. Click Select next to the media you would like to upload to the session. You receive confirmation that the recording was published on the session page and removed from the Media page.

Certification

Click the check box if you would like to assign this event to your Continuing Professional Education (CPE) program.

Additional information

The Additional information section appears only if your account includes custom metadata. The fields in the Additional information section will help you capture extra details about your event. For example, sometimes values in specific fields are required to generate a certificate for your CPE program.

Captions tab

The Captions tab allows you to order live captions for streaming events or order/add captions to your on-demand content.

To order live captions for an event 

1. Click Order live captions. The Order captions screen displays.
   
2. Complete the fields in the Order captions screen.
   • Service - Select the type of Live Captioning service.
     • Machine - Automated captioning process. (Machine captions must be ordered at least 15 minutes ahead of your session.)
       
   • Source Media Language - Select the spoken language of the live stream. 
     

     Multiple languages are supported. Don’t see yours? Contact your Kaltura representative to request it.

   • Feature - Select Live Captions.
   • Live Captions Start Time - Choose when the captioning service should start:
     - at the beginning of the event
     - 15 minutes before the event starts (recommended)
     - 30 minutes before the event starts
     - 60 minutes before the event starts
   • Live Captions End Time - Choose how long captions should run after the scheduled end time:
     - at the end of the event
     - 15 minutes after the event ends
     - 30 minutes after the event ends
     - 60 minutes after the event ends
3. Click Submit.

To order live translation for a event 

1. Click Order live captions. The Order captions screen displays.
   
2. Complete the fields in the Order captions screen.
   • Service - Select the type of Live Translation service.
     • Machine - Automated translation process. (Translations must be ordered at least 15 minutes ahead of your session.)
   • Source Media Language - Select the spoken language of the live stream.

     Multiple languages are supported. Don’t see yours? Contact your Kaltura representative to request it.

   • Feature - Select Live Translation.
     
   • Target Translation Language - Choose desired language. 
   • Live Captions Start Time - Choose when the captioning service should start:
     - at the beginning of the event
     - 15 minutes before the event starts (recommended)
     - 30 minutes before the event starts
     - 60 minutes before the event starts
   • Live Captions End Time - Choose how long captions should run after the scheduled end time:
     - at the end of the event
     - 15 minutes before the event ends (recommended)
     - 30 minutes before the event ends
     - 60 minutes before the event ends 
3. Click Submit.

Status definitions

• Pending - The vendor has not yet opened the request
• Scheduled - The request has been accepted and is being processed
• Completed - The captioning job was completed successfully 

Best practices for live captioning

• Start streaming a few minutes early to ensure full caption coverage.
• Machine captions must be ordered at least 15 minutes before the event.
• You can cancel machine orders any time before the event. 
• Captions apply to the primary stream only - backup streams aren’t supported.
• Events must be at least 10 minutes long (600 seconds minimum).
• Captions can last up to 8 hours per event 

To order captions for an event recording

1. Click Order captions. The Order captions screen displays.
   
2. Complete the fields in the Order captions screen.
   • Service - Select the type of Captioning service.
     • Machine - Automated captioning process. (Machine captions must be ordered at least 15 minutes ahead of your session.)
     • Professional - Human / professional captioning. When selecting Professional, you must select the turnaround time as well. Please note - Kaltura recommends captions be ordered in advance. 
   • Source Media Language - Select the spoken language of the live stream. Currently only English is supported.
   • Feature - Select Captions.  
3. Click Submit.

To upload captions for a event recording

1. Under Upload captions, click Upload. The Upload captions screen displays.
   
2. Click Upload to choose the desired captions file from your computer, select the language, then click Add caption. As you add captions, they display on the Captions tab under Upload captions.

To set as default, edit, download, and delete captions for an event recording

1. Click the three blue dots to the right of each caption file for additional functionality.
   
   • Choose Set as default to set the caption file as the default.
   • Choose Edit to edit the caption file.
     The Edit Captions page displays. See Editing Captions for more information.
     
   • Choose Download to download the captions file to your machine.
   • Choose Delete to delete the caption file

Attachments tab

The Attachments tab allows you to attach downloadable content to the event. 

Provide your audience a greater immersive experience and more value by enriching your event with downloadable content. Manage content like documents, spreadsheets, presentations, audio/video files, and images for your event on the Attachments tab. 

Supported file types consist of the following: 

• Media files - *.mts;*.MTS;*.qt;*.QT;*.mov;*.MOV;*.mpeg;*.MPEG; *.avi;*.AVI;*.mp4; *.MP4; *.vob;*.VOB;*.flv; *.FLV; *.f4v; *.F4V; *.asf;*.ASF; *.wmv;*.WMV;*.m4v;*.M4V;*.3gp;*.3GP; *.mkv;*.MKV;*.arf;*.ARF; *.webm;*.WEBM; *.mxf;*.MXF

• Document files  - 'doc', 'docx', 'docm', 'dotx', 'dotm',  'xls', 'xlsx', 'xlsm', 'xltx', 'xltm', 'xlsb', 'xlam',  'ppt', 'pptx', 'pptm', 'potx', 'potm', 'ppam', 'ppsm',  'odb', 'odc', 'odf', 'odg', 'odi', 'odm', 'odp', 'ods', 'odt',  'otc', 'otf', 'otg', 'oth', 'oti', 'otp', 'ots', 'ott', 'oxt','swf','pdf'

• Image files - 'jpg', 'jpeg', 'bmp', 'png', 'gif', 'tif', 'tiff'

Upload attachments to your event 

1. Click on the Attachments tab.
2. Click on the Upload button and choose desired file(s).
   The progress of your upload is displayed.
   When complete, you receive notification of successful upload.

Edit attachments on your event 

1. Click the three blue dots to the right of the attachment and choose Edit.
   The Edit details screen displays.
2. Type the title and description (optional). The title should be a more descriptive name for this file. The description should provide context on the file's content. Both will be visible to your attendees. 
3. Click Save changes. 

Download attachments from your event 

Click the three blue dots to the right of the attachment and choose Download.

The attachment is downloaded to your machine.

Get information on attachments in your event 

1. Click the three blue dots to the right of the attachment and choose More info.
   Addition information displays about the attachment.
2. Click "X" to exit the screen.

Delete attachments from your event 

1. Click the three blue dots to the right of the attachment and choose Delete.
   You are asked to confirm your action.
2. Click Delete.
   When complete, you receive notification of successful deletion

Share & embed tab

Stream anywhere anonymously with no registration required and share live on social media. 

When using Kaltura's Live Broadcasting services, you can choose to share (re-stream) your scheduled live event to any RTMP based live broadcasting service. When re-stream is set, Kaltura will take care of replicating your live stream and concurrently stream it to additional live broadcasting services such as social media live streaming.

Embed the player on an external site

1. Under Embed code, click Copy to copy the embed code. 
2. Paste the embed code into your external site.

Share (restream) your event on a social media channel 

1. Click + Add stream. The Add a social stream window displays.
   
2. In the Social channel (required) field, type the name of the social channel (i.e., Facebook, Twitter, etc.).
3. In the Stream URL (required) field, paste in the stream URL (RTMP) provided by the social channel.
4. In the Stream key (required) field, paste in the stream key provided by the social channel.  
5.  Click Add. As you add social channels, they display on the Share & Embed tab under Social media streams.

Edit an existing stream 

1. Click the three blue dots to the right of the desired stream. Additional options display.
   
2.  Click Edit. The Edit social stream window displays where you can make your edits. 
   
3. Click Save. 

Delete an existing stream 

1. Click the three blue dots to the right of the desired stream. Additional options display.
2. Click Delete. You are asked to confirm your action. 

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