This guide presents the functionality and usage of Kaltura Customer Portal, and describes the Customer Care workflows and procedures that are designed to lower response time and ensure customer satisfaction.
Please refer to the official and latest product release notes for last-minute updates. Technical support may be obtained directly from: Kaltura Customer Care.
This guide is intended for users who were granted access to the Kaltura Customer Portal and can open cases and correspond with Kaltura’s Customer Care. The number of allowed users is determined by the account’s class of service. Requests for additional users should be accompanied by the account’s Customer Success Manager.
Please send your documentation-related comments and feedback or report errors to firstname.lastname@example.org. We are committed to improving our documentation, and your feedback is important to us.
Overview of the Kaltura Customer Portal
The Kaltura Customer Portal provides the following functionality:
- Centralized management for all your Customer Care cases
- Transparency regarding case status and priority
- Easy-to-access single point of contact for all Customer Care-related correspondences
- Access to an integrated knowledge center, featuring tips and techniques to achieve better performance, FAQs, and troubleshooting guides
- Direct access to the organization for a greater sense of involvement and control
- Priority Setting
One of the main advantages of the Kaltura Customer Portal over other communication methods with Kaltura Customer Care, is the ability to convey the priority and sense of urgency of your case.
After a case is opened, its priority is taken into consideration and your case is handled accordingly. Please note that in addition to priority, other parameters such as the issue’s scope, scale and severity also affect the triage process.
Priority levels include the following:
- Essential priority - The problem causes a major production flow to shut down, and the operator is prevented from performing a major part of work needed using the Kaltura platform. No workaround exists, and the customer must receive immediate resolution for this problem.
- High priority - The problem causes a major production flow to shut down, and the operator cannot perform a major part of the work needed using the Kaltura platform.
- Medium priority - The problem causes partial unavailability of a service, its features, and functions. The customer can continue to function without this service.
- Low priority – The issue reported by the customer has a low impact on business flow. Low priority items include general questions, requests for enhancement, cosmetic UI bugs, etc.
Use the ‘Create Case’ button to open your case with Kaltura Customer Care. You can follow the current status of investigation by reviewing the case status, as defined by one of the following:
- Open Statuses
- New - your case was accepted and is pending investigation.
- In Progress - the case is currently under investigation by Kaltura support engineers or experts.
- Pending Your Response - Customer Care replied to the case and requested further information from you.
If you would like additional updates, please reach out to Kaltura Customer Care by replying to the case.
After a case is closed, it receives one of the following statuses:
- Closed – Resolved - You are satisfied with the solution offered to the case and no longer require Customer Care’s assistance. With your confirmation, the case is marked as permanently closed.
- Closed - Solution Provided to Customer - Customer Care provided a solution to your case.
- Closed - Duplicate case – The case duplicates an existing case.
- Closed - No Response from Customer – Case was pending a response from the customer for over 14 days
- Closed - Account matters – The case should be handled by
- Closed – Closed due to other reasons (project matters, eligibility for support, product limitation, etc.)
Depending on your organization’s structure, your account can be one of the following types:
- Parent account – contains sub-accounts. Sub-accounts often characterize inner relationships of corporations and their departments, universities, consortiums and their academic departments, etc.
- Sub-account – has a parent account (The parent account may have more parallel sub-accounts.)
- Standard account – stands on its own. Has no parent account or parallel sub-accounts.
The following table presents the permissions matrix for the various accounts.
Account Type / Functionality
View/edit parent account
view/create/edit its account and sub-accounts cases
View/edit its account
View/create/edit its account cases
View/edit parallel sub-accounts cases
View/edit its account
View/create/edit its cases
- Log into the Kaltura Customer Portal
- Go to https://kaltura2.force.com/CCPT/login.
- Log in using the credentials in the “Welcome to Kaltura Customer Portal” registration email you received.
The login screen is displayed.
Customer Portal Home Page
After you have logged in successfully, the portal home page appears, and contains the following 4 areas:
- Navigation (red box)
- Recent Items (blue box)
- Main Cases (yellow box)
- Knowledge and Documentation (orange box)
Use the Navigation tabs at the top of the page to access the portal’s following areas:
- Home – accesses the homepage and provides an overview of your cases, recent items, and knowledge-based articles
- Accounts – presents account and contact information
- Cases – presents the status of open, closed, and recent cases
- Messages – provides access to product updates, announcements
You can also use the Search field in the Navigation area to search for cases, accounts, or contacts.
The Recent Items area on the left side of the home page tracks your movement in the system and enables you to quickly return to recently viewed cases, accounts, and users.
Click on any of the items in the list to view details about an item previously viewed.
Use the Main Cases area as a quick way to create new cases and manage your open cases with Customer Care, including case review and updates.
Click on the “Create New Case” button to open the New Case window.
Knowledge and Documentation
The Knowledge and Documentation area on the right side of the homepage contains links to Kaltura’s Knowledge Center documentation database, product updates regarding recent releases, general announcements about availability and operations, and reminders for Kaltura users.
Customer Portal Tabs
Use the Accounts tab to view the accounts that belong to you. By default, you are presented with your previously chosen view.
To view accounts
- Click the arrow next to My Accounts.
- Choose the account you want to view from the drop-down list.
- Click GO. Your account information appears.
To view account details
- Click the account name.
The following details appear:
- Account information – name of Customer Success Manager, phone, fax, website, etc. Note that most of the fields are read-only, and can be modified by your Customer Success Manager.
- Shipping Address – shipping address, region, sub-region.
- Contacts – lists all the account’s contacts. Note that some contact details are read-only. Read-only fields can only be modified by your Customer Success Manager.
- Cases – the account’s open and closed cases. To view all cases, click Go to list.
Use the Cases tab to view the cases reported by you or others in your accounts, according to your account’s hierarchy permissions. By default, you are presented with your previously chosen view.
To change your view
- Click the arrow next to My Open Cases.
A drop-down list opens and presents you with the following choices:
- All My Cases – presents all open and closed cases created by the logged-in user.
- My Account’s Open Cases – presents all open cases for your account.
- My Closed Cases - presents all closed cases for your account.
- My Open Cases - presents all open cases for your account.
- Select the type of cases to view, and click GO.
Create a New Case
To create a new case
- Click the Create New Case button in one of the following locations:
- On the homepage screen
- In the Account view
- In the Cases view
The New Case screen is displayed.
New Case Sections
In the Case Information section, enter the basic details for your case:
- Account Name. If your Kaltura account configuration is set as a hierarchy, choose the account to which this case refers.
- Priority. Define the effect of the reported case according to priorities defined in the section Priority Setting.
- Case type. Define whether your case is a How-To question, an Issue or a feature request.
- Subject. Describe the effected product/functionality/workflow in a short sentence.
- Description. Describe the issue in detail. What is the current behavior and what is the expected behavior.
- The first phase of investigation at Customer Care attempts to reproduce the behavior you are experiencing.
In the Steps to Reproduce section, provide the following details:
- Case example link/ website. This is a link to a page where the reported behavior appears. For example, a test page, your site, etc.
- Login credentials (username & password). In the case where access to the site or environment requires credentials, please enter them in these fields. These credentials are saved securely in the sales force cloud over SSL.
In the Contact Information area, if you are opening the case on behalf of a different user in your account, click the magnifying glass icon on the right-hand side of this field, and choose the contact’s name. By default, this field is populated with the name of the user who logged in.
There are 2 types of messages in the Messages tab:
The Product Updates section contains links to the Kaltura documentation database, the Knowledge Center, as well as product updates regarding recent releases.
The Announcements section contains the latest Kaltura product news, general announcements regarding product availability and operational, and reminders to Kaltura users.