About
Each media item you upload to the Rich Media Content Management System is called an entry. An entry includes the media file, metadata, thumbnails, captions, flavors, scheduling settings, and other related components.
The Entries page lets you view, search, sort, and manage all entries in your account.
Access the Entries page
Log in to your Rich Media CMS. The Entries page opens by default.
What you'll see
The Entries page lists the entries in your account and lets you edit each entry’s metadata and settings.
At the top of the page, you can see the total number of entries in your account.
The entries listed are parent entries, such as videos and playlists. The total for your account also includes hidden child entries, such as flavors and source VODs.
The Entries page shows up to 10,000 entries because of a pagination limit. The number of pages depends on the Show rows setting.
To manage larger datasets, use the date filter to narrow the results to segments of 10,000 entries or fewer. To view more entries, change the filter to a different time range.
Entries table
The entries table shows the following information for each entry:
- Thumbnail (1): the preview image for the entry
- Name (2): the name the media item had, or was given, when it was uploaded
- ID (3): the Kaltura ID of the entry
- Type (4): the media type, such as video, image, live stream, or audio
- Created on (5): the creation date and time
- Duration (6): the length of the media
- Plays (7): the number of plays for the entry
- Status (8): the upload status of the entry, which is one of the following:
- Ready: the media finished uploading and is ready to view.
- No media: the entry is a draft, or a file wasn't ingested properly. For more information about drafts, see Create a draft entry.
- Pending: the media is in the upload queue, waiting for ingestion.
- Uploading: the media is uploading.
- Converting: the media is converting for optimal playback, and can't be previewed or published yet.
- Error: the media isn't in a valid format and can't be ingested.
- Create with AI button (9): click to open Content Lab, where you can generate highlight clips, summaries, quizzes, and more. The button is available only for supported entries. For more information, see Create highlight clips with AI, Create quizzes with AI, Create a summary and chapters with AI, and Enrich metadata with AI.
- Three-dot menu (10): includes the following options:
- Share and embed: share the entry or get its embed code. For more information, see Share and Embed media.
- View details: see all metadata for the selected entry.
- Real-time analytics: open the real-time analytics dashboard for Kaltura Live entries. For more information, see Real-time Analytics dashboard.
- Captions & enrich: order captions or enrichment services. For more information, see Upload and manage captions in Rich Media CMS.
- Delete: delete the entry. For more information, see Delete entries in Rich Media CMS.
The options in the three-dot menu depend on the entries you have. For example, if you don't have any live entries, the Real-time analytics option doesn't appear.
YouTube entries appear in the entries list with a white YouTube arrow on the thumbnail.
Quiz entries appear in the entries list with the quiz icon (a white cube).
Columns that contain an arrow are sortable.
Entries report
You can export an entries report as a CSV file to your email address.
The download link in the email expires after 24 hours.
Click Export.
The report includes the following fields:
- Entry ID
- Name
- Media Type
- Created On
- Last Update: includes metadata updates and publishing updates
- Duration
- Plays
- Status
- Owner
The report includes only the entries that match the filters you applied. To filter your media, see Search and filter.
