Scene manager

About

The Scene manager feature in Kaltura is a powerful tool that allows you to create scenes with different layouts, and arrange content and participants on stage just the way you want. This feature enables you to pre-create and prepare various setups in advance, reducing stress and ensuring a smooth experience during live sessions. 

Features of the Scene manager

Access the scene manager

1. Click the storyboard icon on the bottom toolbar to display the storyboard.

   

   You can also access the storyboard from the three dots menu on the bottom toolbar.

   

   The storyboard displays as a horizontal panel at the bottom.

   

2. Click +Add to storyboard and select Speakers panel or Speakers with content.

   

Create a scene

Choose your desired template:

• Speakers only - Set up a room with the number of speakers you choose, up to a maximum of 15.
• Side by side - Arrange the room with speakers on the left and content displayed on the right.
• Gallery view - Position speakers around the content: at the top, bottom, left, or right.
• Content only - This layout highlights your content, making it more prominent. It's perfect for content with smaller fonts or detailed information that you want viewers to see clearly.

Speakers only

1. Choose the Speakers only template.

   

2. Set the maximum number of speakers by dragging the slider bar

   

Side by side

1. Choose the Side by side template.
   The preview window updates with your chosen template.

   

2. The number of speakers is set by default to three (maximum). Use the slider bar to adjust the number of speakers.

   

   If you change to two speakers, the view will look like the example below:

   

   If you change to one speaker, the view will look like the example below:

   

3. To add content to your scene, see Add content below.

Gallery view

1. Choose the Gallery view template.
The preview window updates with your chosen template.



2. Choose the cameras' location:
   • Dynamic camera location (default) - Automatically selects the optimal position based on screen size and grid utilization.
   • Fix camera location - Click on of the options to change the default.

     

     • Choose the desired camera location.
     • Your choice displays instantly in the preview window.

       

3. To add content to your scene, see Add content below.

Content only

1. Choose the Content only template.
The preview window updates with your chosen template.



2. To add content to your scene, see Add content below.

Interaction between Scene Manager and layout menu

When a scene with a specific layout is active, the layout menu located on the bottom toolbar automatically selects that layout and displays the number of users on stage. If the layout is changed while the scene is active, the scene is updated immediately. If a scene ends, the room remains in the layout from the last scene, and this is reflected in the layout menu.

Any changes to room stage settings, such as layout, maximum number of cameras, and background image, will update the active scene immediately.

For more detailed instructions on how to adjust layouts during an active scene, including layout options and settings, visit our Stage Management article.

Set stage background

1. If the Stage background toggle is off, toggle it on.

   

   If a background image has already been set for the room via general branding settings, your stage background will automatically adopt that design. For more information, visit our article Customize your room with branding.

2. Click the pencil icon and choose one of the options.

   

   The chosen background instantly displays in the preview window.

3. 

   If you select a background image that is different to the branding, a reset icon ('X') will appear. You can click it at anytime to reset the stage to reflect the branding settings.

   

Add content

Content can be added from two places:

• the Content input box in the left panel
• the Choose content menu in the preview screen

Content input box

1. In the left panel, navigate to Content and click the pencil icon.
   The media library displays. By default, all items are selected.

   

2. Click on Select next to an item to add it to the scene.

   

Choose content menu

1. Under Choose content in the preview window, click the desired media library (Video, Image or Presentation).

   

   By default, all items are selected.

   

2. Click on Select next to an item to add it to the scene.

Save your scene

To save your scene, click Add to storyboard at the top right. 

A thumbnail of your new scene displays on the storyboard.

Edit a scene

1. Navigate to the storyboard, and click the pencil icon on the desired scene.

   

2. You can adjust any values, just as you did during the initial creation process.

3. Changing templates will not lose the content, even if switching to a speakers only template. 

4. Once you have finished editing, click Update scene in the top right corner.