Kaltura Webcasting Administrator's Guide

Kaltura Webcasting is managed by Kaltura MediaSpace system administrators in the Admin area accessed from <Base_URL>/admin. Kaltura Webcasting can also be enabled via the KAF admin console in the same manner. If you do not see the Kwebcast module, contact your account manager.

1. Login to Kaltura MediaSpace or the KAF Admin Console and go to the Configuration Management window.
2. Scroll down and click the Kwebcast module in the ModulesCustom/core section. The Webcasting Administration page is displayed.
3. In the Enabled field, select Yes to enable the Kwebcast module,  then select or enter values for the relevant fields.
4. Click Save.

Contact your Kaltura representative to enable the Kaltura Webcasting Self-serve feature for your account. After the relevant Webcasting features are configured in the Kwebcast module, configure the Webcasting Self-serve fields as described here.

1. Select Yes in the SupportSelfServed field to enable Self-serve Webcasting.
   By enabling the SupportSelfServed field, you automatically enable the Preview Live mode (autoStartEventOnBroadcast). The Go Live button will be displayed in the KMS/Webcasting application to click to actually Go Live.
2. In the allowedSelfServedUsers section click (+ Add "allowedSelfServedUsers").
   
3. Select the users that will be entitled to use Kaltura Self-serve Webcasting. Click "Select Users" and type in the user name or id. Click Submit.
4. Repeat for multiple users.
5. Click Save.

Be certain that you have included yourself in the Webcasting permissions to verify that the module is enabled.

To verify that you can create a webcast event 

1. Login to Kaltura MediaSpace or your KAF based application.
2. Select Add New.
   Webcast Event should display as one of the Add New options.
   

The KMS Webcast page, also known as the Kaltura Webcasting Events Portal, enables you to view the current, upcoming and recorded events, depending on the events the user is allowed to join.

1. Log into Kaltura MediaSpace or the KAF Administration Console and go to the Configuration Management window.
2. Scroll down and in the Global section, click the Navigation module:
   
   
3. Add the following configuration to the Pre or Post section:
   Use the value http://<kms URL>/kwebcast (for example: http://webcastdemo.mediaspace.kaltura.com/kwebcast).

If you want to assign moderators for the Webcasting Event, see Preparing for a Webcasting Event - Assign the Webcast Moderators.

If you want to display and monitor your stream's health and see a preview mode before going live, set the autoStartEventOnBroadcast to No. For more information about the Preview Live feature, see the article about Preview Live.

The Kaltura Webcasting Calendar is managed by KMS system administrators in the Kwebcast module. When activated, the Webcasting Calendar view is presented. You can view, add and modify Kaltura Webcasting events in the Webcasting Calendar.

To enable and configure the Kaltura Webcasting Calendar:

1. Select Yes in the liveSchedulingEnabled field.
2. Set up the roles and admins who are allowed to schedule and modify Kaltura Webcasting events.
3. Set up the resources to use for scheduling (e.g. rooms, cameras, encoders, etc)

The time zone for the Kaltura Webcasting Scheduling feature is determined based on the time zone setting under the Application Module.

When enabled in the kwebcast module, the My Calendar option automatically displays in the user menu. 

Every organization has Webcasting administrators that are resposnsible for scheduling and managing Webcasting events. When you enable the liveSchedulingEnabled field, you should define the Webcasting Admininistrator(s). Each Webcasting Admin can see and edit all the organization's webcasts (not only their own webcasts). The Webcasting Admins defined in the Kwebcast module must have admin privileges for KMS.It's important to differentiate between the following permission types:

1. Webcast Creators - Users who are allowed to create webcast events (defined under “liveBroadcasterRole” in Kwebcast admin settings). These users do not have access to the Kaltura Webcasting Calendar and can only edit  webcasts they created (or that they are defined for as co-editors)
2. Webcast Administrators - Users who are Webcasting admins (defined under “liveSchedulingEnabled”  in Kwebcast admin settings) – Webcast Admins can see/edit all webcasts in the organization and have access to the Webcast Calendar view.

1. Enable live scheduling by choosing "Yes" on the  “liveBroadcasterRole” field.
2. In the admins section, assign specific users that will have admin permissions to schedule events. 

   1. Click Select Users

   2. Enter a user name. Only users that are available on your KMS/KAF instance that have admin permissions may be added. You can use the auto-complete function (from 3rd letter and on). 

      

3. Click +Add admins to add additional admins. 

Webcasting Admins Group Permissions

Users in the Webcasting Admins Group (admins that are defined in the Kwebcast Module) have the following permissions: 

1. Access to the My Calendar button
2. Ability to view all Webcasting events in the system (past and future and all types of events)
3. Editing or deleting any Webcasting event in the system. (including events not created by the current logged in user)
4. Adding events to the system

Adding a User to the Webcasting Admins Group

When an admin is added to the in the Kwebcast Module admins section, they are automatically added to the Webcasting Admins Group.

Removing an Admin from the Webcasting Admins Group

When an admin is removed from the Kwebcast Module admin permissions, they are automatically removed from the Webcasting Admins Group and the admin will no longer have permission to view and edit all events. 

Resources

Resources in the Kaltura Webcasting Calendar are mapped to capture locations and devices. Each location and capture device has a unique resource in Kaltura. To better understand how this works, you can imagine booking a conference room using Outlook. The room is defined as a resource and can be added to the calendar invite in order to reserve it. Similarly, a capture device is added as a resource to an event. Adding a resource to an event defines which capture device should be recorded at this time. 

• In the manageResources field click Upload a resource definition file (.csv) The list should contain all available resources for recording, the device name, and the device location.

• In the exportResources field click Download the existing Resources list.

• Login to KMS.
  My Calendar should display in the User Login drop down menu.