Kaltura Webcasting Administrator's Guide

Introduction to Kaltura Webcasting

Kaltura Webcasting is fully integrated with the user's video portal. It supports internal delivery, ingestion from different encoders and source types, archiving of webcasts to your VOD portal and enhanced interactive features. Kaltura’s Webcasting solution allows you to optimize internal communication and increase return on investment for customer facing communications. Kaltura’s Webcasting is delivered behind the firewall and public internet and offers security and flawless playback as well as unicast and multicast streaming.

Activating the Kaltura Webcasting Feature in Kaltura MediaSpace

Kaltura Webcasting is managed by Kaltura MediaSpace system administrators in the Admin area accessed from <Base_URL>/admin.

Before activating the Webcasting Module, be certain that the Events Module is enabled and that the LiveEntry module is disabled.

Configure Kaltura Webcasting (Kwebcast Module) in Kaltura MediaSpace

To configure the Kwebcast module in KMS

1. Login to Kaltura MediaSpace and go to the Kaltura MediaSpace Configuration Management window.
2. Scroll down and select the Kwebcast module in the Modules/Custom/core section,
   
   The Webcasting Administration page is displayed.
   
   
3. In the Enabled field, select Yes to enable the Kwebcast module.
   
4. Select or enter values for the relevant fields and click Save.
   

   Field	Description
   enabled	Enable the Kwebcast module.
   applicationName	Define the applicationName.  This configuration value is passed to the webcast application.  If left empty the default value is used. Configure this field to brand the application with a specific name. Leave empty for Kaltura branding.
   applicationLogoUrl	Define the applicationLogoUrl. Provide the URL to a logo image which is passed to the webcast application. If left empty the default logo is used. The logo size should be 156x78 pixels. Add a URL to an image if you would like to brand the application with a company's logo. The logo will replace the Kaltura logo on the top left corner of the application. Leave empty for Kaltura default branding.
   dvrEnabled	Enable DVR for Webcast Events.
   transcodingProfile	This list of transcoding profiles is taken from the Kaltura Management Console and is based on the available transcoding profiles there. The transcoding profile is applied to all webcast events created after this field is set. You cannot change previous entries’ transcoding profiles here. See the article Adaptive Bit Rate Settings for more information. Use passthrough if you are NOT using live transcoding (aka live +). Select a different option if you're looking to perform cloud transcoding.
   liveBroadcasterRole	Limit Webcast Event creation to a certain user or user role. If a role is selected, any role with higher permissions than the role selected will be allowed to create Webcast Events.
   WinProducerAppUiConfID	This value is automatically assigned by the system upon save. A specific instance of the application will be added to the PID. This is the ID of the UIConf for the Windows Kwebcast application.
   MacProducerAppUiConfID	This value is automatically assigned by the system upon save. A specific instance of the application will be added to the PID.This is the ID of the UIConf for the Mac Kwebcast application
   PlayerUiconfld	This value is automatically assigned by the system upon save. This is the UIConf for the player used for Webcasting events. To create a customized player for webcasting events, you can create a new player in the studio and update the configuration here. Note that all webcasting plugins must be enabled on the player to ensure slide sync and Q&A availability.
   BSEPlayerUIConfID	This value is automatically assignged by the system upon save. This is the ID of the UIConf for the BSE Kwebcast player. This field is only relevant for KAF administrators. See the article Using the Browse Search and Embed (BSE) Feature for more information.To create a customized player for webcasting events, you can create a new player in the studio and update the configuration here. Note that all webcasting plugins must be enabled on the player to ensure slide sync and Q&A availability. This player ID will be used in the KAF module for BSE.
   EnableHomepagePreview	Enable auto-playing video previews inside the carousel on the Webcasts Homepage
   HomepagePreviewPlayerId	ID of the UIConf (V3) for the Webcasts Homepage preview player
   EnableQnA	Enable or disable running moderated Q&A sessions during live webcasts. This option should be enabled to display the Moderator View when Webcasting Moderators are assigned.
   EnablePolls	Enable polls during webcast events.
   showInSearch	Select which fields should appear in the search.
   autoStartEventOnBroadcast	>Define whether the webcasting event should automatically start when the encoder starts broadcasting video, or to explicitly start the webcasting event after previewing the stream.
   liveSchedulingEnabled	Enables webcasting scheduling and the webcasting calendar view. This allows webcasting administrator(s) to see/edit all partner events on a calendar, define resources and projected audience size. After enabled, you will need to assign specific users as webcast administrators. Note: Group collaboration (MediaCollaboration > allowGroupsCollaboration) should be enabled for this feature to work properly.
   admins	Select specific users who are event admins. All added users will be able to see and edit all past and future events, including events not created by them.
   exportResources	Download Resources List. Export the current list of resources (rooms,cameras,encoders,etc).
   manageResources	Upload a resource definition file (.csv). See example formathere.
   defaultThumbnailUpload	Upload an image to replace the default thumbnail for webcast entries. Suggested image size is 1140×672 pixels.
   SupportConferenceIntegration	Whether to allow the Video Conference Integration scenario. See the article Kaltura Video Conference Integration V1 for more information.
   allowedRolesForIntegration	Who can launch video conference integrations from Webcast Events? if a role is selected, any role above it will also be able to launch video conference integrations from Webcast Events.
   thumbnailRotator	Enable thumbnail image rotation on mouse over in Webcast homepage.
   showLastArchivedDefault	Select Yes to show a link to the last archived video on top of the live page. This will be the default for all live entries. If you would like to allow live entry owners to change the default settings of individual entries, set showLastArchived to Yes in the Entrydesign module. Note that setting showLastArchivedDefault to Yes in Kwebcast will set the default only. If showLastArchivedDefault in Kwebcast is set to No, but showLastArchived in entryDesign is set to Yes, it will still be available on the entry level.
   leanEntryPage	Enable this feature to optimize all the live broadcasts for large scale event. The default is enabled.

   
   

Verify that you have activated the Kaltura Webcasting feature in KMS 

To verify that you can create a webcast event

1. Login to Kaltura MediaSpace.
2. Select Add New > Webcast Event should display as one of the Add New options.

Kaltura Webcasting is managed by Kaltura MediaSpace system administrators in the Admin area accessed from <Base_URL>/admin. Kaltura Webcasting can also be enabled via the KAF admin console in the same manner. If you do not see the Kwebcast module, contact your account manager.

1. Login to Kaltura MediaSpace or the KAF Admin Console and go to the Configuration Management window.
2. Scroll down and click the Kwebcast module in the ModulesCustom/core section. The Webcasting Administration page is displayed.
3. In the Enabled field, select Yes to enable the Kwebcast module,  then select or enter values for the relevant fields.
4. Click Save.

Be certain that you have included yourself in the Webcasting permissions to verify that the module is enabled.

To verify that you can create a webcast event 

1. Login to Kaltura MediaSpace or your KAF based application.
2. Select Add New.
   Webcast Event should display as one of the Add New options.
   

The KMS Webcast page, also known as the Kaltura Webcasting Events Portal, enables you to view the current, upcoming and recorded events, depending on the events the user is allowed to join.

1. Log into Kaltura MediaSpace or the KAF Administration Console and go to the Configuration Management window.
2. Scroll down and in the Global section, click the Navigation module:
   
   
3. Add the following configuration to the Pre or Post section:
   Use the value http://<kms URL>/kwebcast (for example: http://webcastdemo.mediaspace.kaltura.com/kwebcast).

If you want to assign moderators for the Webcasting Event, see Preparing for a Webcasting Event - Assign the Webcast Moderators.

If you want to display and monitor your stream's health and see a preview mode before going live, set the autoStartEventOnBroadcast to No. For more information about the Preview Live feature, see the article about Preview Live.

The Kaltura Webcasting Calendar is managed by KMS system administrators in the Kwebcast module. When activated, the Webcasting Calendar view is presented. You can view, add and modify Kaltura Webcasting events in the Webcasting Calendar.

To enable and configure the Kaltura Webcasting Calendar:

1. Select Yes in the liveSchedulingEnabled field.
2. Set up the roles and admins who are allowed to schedule and modify Kaltura Webcasting events.
3. Set up the resources to use for scheduling (e.g. rooms, cameras, encoders, etc)

The time zone for the Kaltura Webcasting Scheduling feature is determined based on the time zone setting under the Application Module.

When enabled in the kwebcast module, the My Calendar option automatically displays in the user menu. 

Every organization has Webcasting administrators that are resposnsible for scheduling and managing Webcasting events. When you enable the liveSchedulingEnabled field, you should define the Webcasting Admininistrator(s). Each Webcasting Admin can see and edit all the organization's webcasts (not only their own webcasts). The Webcasting Admins defined in the Kwebcast module must have admin privileges for KMS.It's important to differentiate between the following permission types:

1. Webcast Creators - Users who are allowed to create webcast events (defined under “liveBroadcasterRole” in Kwebcast admin settings). These users do not have access to the Kaltura Webcasting Calendar and can only edit  webcasts they created (or that they are defined for as co-editors)
2. Webcast Administrators - Users who are Webcasting admins (defined under “liveSchedulingEnabled”  in Kwebcast admin settings) – Webcast Admins can see/edit all webcasts in the organization and have access to the Webcast Calendar view.

1. Enable live scheduling by choosing "Yes" on the  “liveBroadcasterRole” field.
2. In the admins section, assign specific users that will have admin permissions to schedule events. 

   1. Click Select Users

   2. Enter a user name. Only users that are available on your KMS/KAF instance that have admin permissions may be added. You can use the auto-complete function (from 3rd letter and on). 

      

3. Click +Add admins to add additional admins. 

Webcasting Admins Group Permissions

Users in the Webcasting Admins Group (admins that are defined in the Kwebcast Module) have the following permissions: 

1. Access to the My Calendar button
2. Ability to view all Webcasting events in the system (past and future and all types of events)
3. Editing or deleting any Webcasting event in the system. (including events not created by the current logged in user)
4. Adding events to the system

Adding a User to the Webcasting Admins Group

When an admin is added to the in the Kwebcast Module admins section, they are automatically added to the Webcasting Admins Group.

Removing an Admin from the Webcasting Admins Group

When an admin is removed from the Kwebcast Module admin permissions, they are automatically removed from the Webcasting Admins Group and the admin will no longer have permission to view and edit all events. 

Resources

Resources in the Kaltura Webcasting Calendar are mapped to capture locations and devices. Each location and capture device has a unique resource in Kaltura. To better understand how this works, you can imagine booking a conference room using Outlook. The room is defined as a resource and can be added to the calendar invite in order to reserve it. Similarly, a capture device is added as a resource to an event. Adding a resource to an event defines which capture device should be recorded at this time. 

• In the manageResources field click Upload a resource definition file (.csv) The list should contain all available resources for recording, the device name, and the device location.

• In the exportResources field click Download the existing Resources list.

• Login to KMS.
  My Calendar should display in the User Login drop down menu.