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All uploaded media is kept private by default (unless your administrator has set it up differently), when you are ready to share it with others, simply publish it.
You must be the media owner or co-publisher to publish media.
The instructions below are for Theming users. If you don't have Theming enabled, please refer to our article Publish media.
Publish from My Media
- Navigate to your My Media page.
- Click the three dots to the far right of the entry and select Publish status.
- From the Publish status options, click Publish.
- Check the box(es) next to the desired media galleries.
- Click Save changes.
On the My Media page, locate the desired entry.
The Publish status options display: Private and Publish.
The Publish option will be grayed out if 'required' items have not been filled in. Required items can include metadata like tags and descriptions, set by your administrator in the Metadata module, or required fields set by your administrator in the Customdata module.
The Publish window displays.
The Publish window shows the available media galleries.
You can use the Search box to find a media gallery.
After you make a selection, the selected media gallery appears in the top section of the window, and the number of media galleries where the media will be published is displayed in the bottom left of the window.
A success message displays: Media successfully published.
Bulk action
- On your My Media page, check the boxes on the upper left of the desired media items.
- Scroll to the top of the page, and click Publish.
- Continue with step 3 above.
The Publish option only displays after you have selected at least one item.
The Publish status options display.
Publish from a media page
- Navigate to the media page.
- Click the three dots at the lower right side of the player.
- Select Publish status from the drop-down menu.
- Continue with step 3 above.
Change publishing status
- Navigate to your My Media page.
- Click the three dots to the far right of the entry and select Publish status.
On the My Media page, locate the desired entry.
The Publish status options display: Private and Change publish locations.
If the media is published, and you click Private, the following message displays: Are you sure you want to set this media as private? It will be removed from all published locations in this application.
Click Save to complete the action.
If you set an entry to Private, it will be removed from all media galleries, even those you don't have access to.
If the media is published, and you click Change publish locations, the publish window displays, and you can select / deselect the desired media gallery.
Click Save changes to complete the action.
Unpublish media
To unpublish media, you need to change its status to private. See Change publishing status above.
