Media tab - Manage media for your event

About

The Media page allows you to upload media to your event site and publish media to your video portal. It also allows you to edit, download, and delete that media. 

Navigate to the Media page

From the Event page, click the Media tab.

The Media page displays. 

Upload media

On the Media page, click on the Upload Media button to upload media to your event site. 

Media Publishing Capabilities 

You may publish media to your Kaltura video portal(s) per channel and unpublish media from your Kaltura video portal(s) per channel.

Prerequisites and notes: 

• Video portal(s) must be preconfigured by Kaltura.
• Video portal publishing entitlements apply.
• It may take up to 10 minutes for media to appear in a channel on the Kaltura video portal(s) after publishing.

There are two ways to reach media publishing capabilities - on the Media page, click the three dots and select the appropriate action, or on the Edit Media page, click the three dots and select the appropriate action. 

Media page example:

Edit Media page example:

Regardless of if you chose Publish on Video portal or Change Video portal settings, the Publish on your Kaltura video portal screen displays. This screen lists all the Kaltura video portals to which you have access.

In our example above, the user has access to multiple Kaltura video portals.

Click on the appropriate video portal. The Publish on [video portal name] screen displays. This screen lists all the channels to which you have access in this Kaltura video portal. 

In our example above, the user has access to multiple channels in this Kaltura video portal.

To publish media, click the Publish button next to the appropriate channels. You may search for a channel's name or description on this screen as well. 

As you click Publish, the channel(s) which this media is published display in a list directly below the name of the Kaltura video portal. 

To unpublish media from a channel, click the "X" next to the channel name in the list directly below the name of the Kaltura video portal, or click the Unpublish button to the right of the channel name.

Download or delete media

You may download media to your computer or delete media that has been uploaded to the site. Click the three blue dots and select the appropriate action.

Edit media

On the Media page, either click on the media you would like to edit or click the three blue dots to the right of the media you would like to edit and select Edit. The Edit panel displays with the Basics tab open by default.

Basics tab

The editable fields in the Basics tab are as follows:

Thumbnail - If you wish to insert a different thumbnail, click Edit Thumbnail and choose the desired file. We recommend 1920x1080 px.

Title - A title for your media (char limit is 120).

Description - A description of your media.

Visibility - Choose visibility of the media.

Private - This video will be available only for team members, not for attendees.

Unlisted - This video will be reachable via direct link only.

Published - This video will be available on the event site as part of the VOD gallery.

Captions tab

To order captions

1. Click on the Captions tab. 
2. Under Order captions, click Order. The Order captions screen displays.
   
3. Complete the fields in the Order captions screen. 
   • Service - Select the type of Captioning service. 
     • Machine - Automated captioning process. (Machine captions must be ordered at least 15 minutes ahead of your session.)
     • Professional - Human / professional captioning. When selecting Professional, you must select the turnaround time as well. Please note - Kaltura recommends captions be ordered in advance. 
   • Source Media Language - Select the spoken language of the live stream. Currently only English is supported.
   • Feature - Select Captions.  
4. Click Submit.

To upload captions

1. Click on the Captions tab. 
2. Under Upload captions, click Upload. The Upload captions screen displays.
   
3. Click Upload to choose the desired captions file from your computer, select the language, then click Add captions. As you add captions, they display on the Captions tab under Upload captions. 

To set as default, edit, download, and delete captions

1. Click on the Captions tab.
2. Click the three blue dots to the right of each caption file for additional functionality.
   
   • Choose Set as default to set the caption file as the default.
   • Choose Edit to edit the caption file.
     The Edit Captions page displays. See Editing Captions for more information.
     
   • Choose Download to download the captions file to your machine.
   • Choose Delete to delete the caption file.

Attachments tab

Provide your audience a greater immersive experience and more value by enriching your media with downloadable content, like videos, images, and documents.

Supported file types consist of the following: 

• Media files - *.mts;*.MTS;*.qt;*.QT;*.mov;*.MOV;*.mpeg;*.MPEG; *.avi;*.AVI;*.mp4; *.MP4; *.vob;*.VOB;*.flv; *.FLV; *.f4v; *.F4V; *.asf;*.ASF; *.wmv;*.WMV;*.m4v;*.M4V;*.3gp;*.3GP; *.mkv;*.MKV;*.arf;*.ARF; *.webm;*.WEBM; *.mxf;*.MXF

• Document files  - 'doc', 'docx', 'docm', 'dotx', 'dotm',  'xls', 'xlsx', 'xlsm', 'xltx', 'xltm', 'xlsb', 'xlam',  'ppt', 'pptx', 'pptm', 'potx', 'potm', 'ppam', 'ppsm',  'odb', 'odc', 'odf', 'odg', 'odi', 'odm', 'odp', 'ods', 'odt',  'otc', 'otf', 'otg', 'oth', 'oti', 'otp', 'ots', 'ott', 'oxt','swf','pdf'

• Image files - 'jpg', 'jpeg', 'bmp', 'png', 'gif', 'tif', 'tiff'

Upload attachments to your media

1. Click on the Attachments tab.
   
2. Click on the Upload button and choose desired file(s).
   The progress of your upload is displayed.
   When complete, you receive notification of successful upload.

Edit attachments on your media

1. Click on the Attachments tab.
   
   
2. Click the three blue dots to the right of the attachment and choose Edit.
   The Edit details screen displays.
   
3. Type the title and description (optional). The title should be a more descriptive name for this file. The description should provide context on the file's content. Both will be visible to your attendees. 
4. Click Save changes. 

Download attachments from your media

1. Click on the Attachments tab.
   
   
2. Click the three blue dots to the right of the attachment and choose Download.
   The attachment is downloaded to your machine.

Get information on attachments in your media

1. Click on the Attachments tab.
   
   
2. Click the three blue dots to the right of the attachment and choose More Info.
   Addition information displays about the attachment.
   
3. Click "X" to exit the screen. 

Delete attachments from your media

1. Click on the Attachments tab.
   
   
2. Click the three blue dots to the right of the attachment and choose Delete.
   You are asked to confirm your action.
   
3. Click Delete.
   When complete, you receive notification of successful deletion.

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