About
The Media page allows you to upload media to your event site and publish media to your video portal. It also allows you to edit, download, and delete that media.
Navigate to the Media page
From the Event page, click the Media tab.
The Media page displays.
Upload media
On the Media page, click on the Upload Media button to upload media to your event site.
All media is uploaded as "Private", meaning it is not discoverable/accessible by attendees and available only for team members. See the following section titled Edit Media for instructions on changing a media's visibility.
Media Publishing Capabilities
You may publish media to your Kaltura video portal(s) per channel and unpublish media from your Kaltura video portal(s) per channel.
Prerequisites and notes:
- Video portal(s) must be preconfigured by Kaltura.
- Video portal publishing entitlements apply.
- It may take up to 10 minutes for media to appear in a channel on the Kaltura video portal(s) after publishing.
There are two ways to reach media publishing capabilities - on the Media page, click the three dots and select the appropriate action, or on the Edit Media page, click the three dots and select the appropriate action.
Menu items that display depend on the published state of the media. If the media is not published, the menu item is "Publish on Video portal". If the media is published, the menu item is "Change Video portal settings".
Media page example:
Edit Media page example:
Regardless of if you chose Publish on Video portal or Change Video portal settings, the Publish on your Kaltura video portal screen displays. This screen lists all the Kaltura video portals to which you have access.
In our example above, the user has access to multiple Kaltura video portals.
Click on the appropriate video portal. The Publish on [video portal name] screen displays. This screen lists all the channels to which you have access in this Kaltura video portal.
If you have access to only one Kaltura video portal, you are taken directly to the Publish on [video portal name] screen.
If you do not have access to any Kaltura video portals, you are taken to a screen which allows you to check out Kaltura's video portal and explore its main features and functions.
In our example above, the user has access to multiple channels in this Kaltura video portal.
To publish media, click the Publish button next to the appropriate channels. You may search for a channel's name or description on this screen as well.
If no channels exist in this Kaltura video portal, you receive a message instructing you to create a channel in this Kaltura video portal before proceeding.
A note on publishing entitlements:
- Restricted - all logged in users can view content and only channel members can contribute content.
- Public, restricted - anyone can view content (including anonymous, not logged-in users), only channel members can contribute content according to their publishing entitlements.
- Shared Repository - only channel members can view and contribute content; content may be published to other channels, according to publishing entitlements.
- Private - only channel members can view and contribute content.
- Open - all logged in users can view and contribute content (contribution is not allowed for viewer-role users.
- Public, open - anyone can view content (including anonymous, not logged-in users) and all logged in users can contribute content.
As you click Publish, the channel(s) which this media is published display in a list directly below the name of the Kaltura video portal.
To unpublish media from a channel, click the "X" next to the channel name in the list directly below the name of the Kaltura video portal, or click the Unpublish button to the right of the channel name.
Download or delete media
You may download media to your computer or delete media that has been uploaded to the site. Click the three blue dots and select the appropriate action.
When deleting media, you will be asked to confirm your action.
A media that is associated with a pre-recorded session cannot be deleted (i.e., the delete menu option is disabled); you must replace the source before deleting the media.
Media Tab Three Button Menu with Delete Disabled
Edit Panel Three Button Menu with Delete Disabled
Edit media
On the Media page, either click on the media you would like to edit or click the three blue dots to the right of the media you would like to edit and select Edit. The Edit panel displays with the Basics tab open by default.
Basics tab
The editable fields in the Basics tab are as follows:
Thumbnail - If you wish to insert a different thumbnail, click Edit Thumbnail and choose the desired file. We recommend 1920x1080 px.
Title - A title for your media (char limit is 120).
Description - A description of your media.
Visibility - Choose visibility of the media.
Private - This video will be available only for team members, not for attendees.
Unlisted - This video will be reachable via direct link only.
Published - This video will be available on the event site as part of the VOD gallery.
If you attempt to publish a media that is associated with a pre-recorded session, a pop-up message similar to the following displays.
Video sources should remain "Private", otherwise, your attendees will see the video on the event site VOD gallery. Following is an example of an event site. In the example below, two media have been set to "Published" and display on the VOD gallery at the bottom of the page.
Captions tab
To order captions
- Click on the Captions tab.
- Under Order captions, click Order. The Order captions screen displays.
- Complete the fields in the Order captions screen.
- Service - Select the type of Captioning service.
- Machine - Automated captioning process. (Machine captions must be ordered at least 15 minutes ahead of your session.)
- Professional - Human / professional captioning. When selecting Professional, you must select the turnaround time as well. Please note - Kaltura recommends captions be ordered in advance.
- Source Media Language - Select the spoken language of the live stream. Currently only English is supported.
- Feature - Select Captions.
- Service - Select the type of Captioning service.
- Click Submit.
To upload captions
- Click on the Captions tab.
- Under Upload captions, click Upload. The Upload captions screen displays.
- Click Upload to choose the desired captions file from your computer, select the language, then click Add captions. As you add captions, they display on the Captions tab under Upload captions.
Please note - You may upload only one file per language.
To set as default, edit, download, and delete captions
- Click on the Captions tab.
- Click the three blue dots to the right of each caption file for additional functionality.
- Choose Set as default to set the caption file as the default.
- Choose Edit to edit the caption file.
The Edit Captions page displays. See Editing Captions for more information.
- Choose Download to download the captions file to your machine.
- Choose Delete to delete the caption file.
Adding/removing captions from a video source will affect all sessions with which it is associated. Following is an example of a pop-up message that displays when attempting to delete a caption file from a video source.
Attachments tab
Provide your audience a greater immersive experience and more value by enriching your media with downloadable content, like videos, images, and documents.
Supported file types consist of the following:
Media files - *.mts;*.MTS;*.qt;*.QT;*.mov;*.MOV;*.mpeg;*.MPEG; *.avi;*.AVI;*.mp4; *.MP4; *.vob;*.VOB;*.flv; *.FLV; *.f4v; *.F4V; *.asf;*.ASF; *.wmv;*.WMV;*.m4v;*.M4V;*.3gp;*.3GP; *.mkv;*.MKV;*.arf;*.ARF; *.webm;*.WEBM; *.mxf;*.MXF
Document files - 'doc', 'docx', 'docm', 'dotx', 'dotm', 'xls', 'xlsx', 'xlsm', 'xltx', 'xltm', 'xlsb', 'xlam', 'ppt', 'pptx', 'pptm', 'potx', 'potm', 'ppam', 'ppsm', 'odb', 'odc', 'odf', 'odg', 'odi', 'odm', 'odp', 'ods', 'odt', 'otc', 'otf', 'otg', 'oth', 'oti', 'otp', 'ots', 'ott', 'oxt','swf','pdf'
Image files - 'jpg', 'jpeg', 'bmp', 'png', 'gif', 'tif', 'tiff'
Upload attachments to your media
- Click on the Attachments tab.
- Click on the Upload button and choose desired file(s).
The progress of your upload is displayed.
When complete, you receive notification of successful upload.
When complete, you receive notification of successful upload.Edit attachments on your media
- Click on the Attachments tab.
- Click the three blue dots to the right of the attachment and choose Edit.
The Edit details screen displays.
- Type the title and description (optional). The title should be a more descriptive name for this file. The description should provide context on the file's content. Both will be visible to your attendees.
- Click Save changes.
The Edit details screen displays.
Download attachments from your media
- Click on the Attachments tab.
- Click the three blue dots to the right of the attachment and choose Download.
The attachment is downloaded to your machine.
The attachment is downloaded to your machine.Get information on attachments in your media
- Click on the Attachments tab.
- Click the three blue dots to the right of the attachment and choose More Info.
Addition information displays about the attachment.
- Click "X" to exit the screen.
Addition information displays about the attachment.
Delete attachments from your media
- Click on the Attachments tab.
- Click the three blue dots to the right of the attachment and choose Delete.
You are asked to confirm your action.
- Click Delete.
When complete, you receive notification of successful deletion.
You are asked to confirm your action.
