About

You can embed Kaltura Rooms directly into LMS content using the BSE (Browse, Search, and Embed) tool in Kaltura's LMS Video integrations. This lets instructors easily add live sessions to course content and gives students a seamless way to join.

The same room can be reused across multiple courses or entry points, like Media Gallery, My Media, or when added directly to a course page, so students can all join the same session, no matter where they access it.

Before you start

To support Kaltura Rooms in BSE, the following must be enabled by your administrator:

• Kaltura Rooms available on the LMS Video instance
• Theming module with the browseandembed feature set to 'Yes' 
• MeetingEntry module with the EmbedInBSE toggle turned on

If any of these are disabled, the configuration can’t be saved and the feature won’t be available.

For more information, see Enable Kaltura Room Embed in BSE - Admin guide.

Access the embed media tool

You can embed a Kaltura Room from any content area that includes the rich text editor, such as Announcements and Assignments.

1. Navigate to the area where you want to embed media.
2. Create a new post or page.
The rich-text editor opens.
3. Enter your text, then click the Embed Kaltura Media icon.



The embed window opens. 

Embed a room

In the embed window, use the search and filters to locate Kaltura Rooms.

Click Embed on a room entry to insert the room 'card' into your content. (Read more about room cards below.)

Once you have embedded the room, the card shows the session title, description, thumbnail, and a 'Join now' button. 

Room card details

The embedded card displays key session information in a compact, visual layout. It includes:

• Date and time of the session (if scheduled)
• Session title
• Short session description, with a 'Read more' link that opens the entire text
• 'Join now' button - always visible for teachers and co-editors; for students, it's shown based on session timing
• Speaker information (if enabled) - up to three speakers shown with a plus (+) indicator if there are more
• Thumbnail image on the right (if enabled)

The card adjusts its appearance depending on the session status ('Live' or 'Out of Schedule').

What students see

When a student clicks Join now, the session opens in a new tab. They’re authenticated through the LMS and depending on how your Room is configured, they might:

• Land in the waiting room first



• Be taken straight into the live session in the Kaltura Room in a focused view that includes the Chat and Collaboration panel on the right. 



• Be prompted with “Access denied” if they're not entering through the LMS.



Access is role-based, using existing Kaltura permissions. Unauthorized users will also see an error message.