About
When you create a Town Hall event, you’ll set the date and time and design a dedicated entry page for your audience.
This page acts as the event’s hub - providing key details beforehand and, when the time comes, serving as the live stream and archive. You can edit it as needed and adjust privacy settings to keep it private until you're ready to share it.
These instructions are for Theming users. If you don't have Theming enabled on your account, please see our article Create a Town hall event.
Create a Town hall event
- In your video portal, click the +Create button and select Town Hall from the drop-down menu.
- Enter values for the following fields to describe the event:
The Schedule a Webcast Event page displays.
- Name (Required) - Enter a name to be displayed in the event page Webcasting created for each event.
- Description - Enter a description to be displayed in the event page Webcasting created for each event.
- Tags - Enter tags to apply metadata to the event to make it easier to catalog and search.
- Complete any custom metadata added to the page by your organization.
- Projected Audience - Enter the estimated number of audience members
- Location - Select a location from the drop-down options for the webcast.
- Broadcast Type - Select Kaltura Webcast or Simulive.
- Start Time and End Time - Select the dates and times, and make sure to include enough buffer in case the event continues beyond the allotted time.
Event duration must be less than 24 hours. If the allocated time exceeds 24 hours, an error message will display notifying that.
- Select the Time Zone from the drop-down menu.
- Event Recording - Choose one of the two options:
- Append recorded content to a single entry - Each time a broadcast session finishes the content the recording of the session will be added to the entry content thus making one long recording.
- Export on each broadcast to VOD entry- Once a broadcast finishes the recording will automatically be archived and a new VOD will be created. If slides were used during the broadcast they will also be migrated as part of the archiving process, see here for more information.
The Event Recording option cannot be updated once the webcast has been created.
If the Registration module has been enabled, choose a registration form from the Add Registration options.
- Publishing Schedule - Select from the two options:
- Always
- Specific time frame - Select the time range in which the media will be visible to users in the published channels / categories.
You can use the editing tools in the description area to apply basic formatting to the text and include hyperlinks and images.
3. Click Create Event.
You are redirected to the edit page where you can edit the event's settings.
Publish your event
1. If you would like to publish at this time, click the Publish tab.
2. Under Publishing Status, click the Published button.
3. Make your selections in the Publish in Category and Publish in Channel tabs.
The media page will be visible to individuals according to entitlements on published destinations. It will also display in the video portal events page.
If you're the entry owner, co-editor, or co-publisher (as set in the Collaboration tab on the Edit page), you can always locate the media page for your meeting room in My Media or in the location where it’s published.
4. Click Save.
For more information on editing the event, see Editing a Town hall event.
Would you like to enable our Chat & Collaborate (C&C) feature? Enhance engagement with real-time chat, quizzes, and collaboration tools. Visit our article Chat and collaboration (C&C) for moderators to learn more!
