Create and manage roles in KMC

About

Roles in Kaltura Management Console (KMC) define what functionalities users can access and perform. By creating custom roles or editing existing ones, administrators can tailor user permissions to align with specific responsibilities. This article provides a step-by-step guide on how to access the Roles page, create, edit, duplicate, or delete roles, and manage permissions for optimal control of your KMC environment.

Default roles available

• Publisher/Administrator: Full access to all KMC options enabled for the account.
• Manager: Full access except the Administration tab (user and role management) and account/integration settings.
• Content Uploader: Can upload files and has view-only access to entries and categories in the Content tab.
• Content Moderator: Access to the Moderation tab to approve/reject entries.
• Player Designer: Access to the Studio tab to manage player options, excluding advertisements.
• EP_ADMIN: Automatically assigned to Kaltura Events admins for delineation.

Access the Roles page

1. Log into your KMC.
The Content page displays.



2. Click the Administration icon at the top right.



The Users page displays.



3. Click the Roles tab.



The Roles page displays.

Create a custom role

1. On the Roles page, click Add Role.



The Add Role window displays.



2. Enter the role name and a description of the role’s purpose or allowed actions.
3. Select the permissions for this role using the drop-down menus or by toggling permissions on/off. Refer to the table below for a full list of permissions.

Permission levels:

• All Permissions – Grants access to all KMC functionalities listed under the permission group.
• Custom - Allows partial access to specific functionalities, showing the number of permissions selected.
• View-Only – Disables editing by toggling permissions off, leaving the group in view-only mode.

4. Click Add.

The new role appears in the list of roles.

The following table demonstrates all the available role permissions in KMC:

Edit

1. Next to the desired role, click the three dots and select Edit.



The Edit role window displays.



2. Make your edits.

Changes to a user role only take effect after the associated KMC user logs in. For smoother updates, we recommend editing roles when users assigned to them are not logged in.

The Publisher role is not editable.

To access the ‘Manage Groups’ page for specific roles, such as Content Uploader, Content Moderator, Player Designer, or other KMC roles, set the Administration feature to View Only (by toggling off the permissions). Failure to do so may result in an error when trying to open the ‘Manage Groups’ page.



3. When you've finished editing, click Save.

Duplicate

Duplicating a role lets you quickly create a new KMC user role with similar permissions to an existing one. The new role copies the original’s permissions, which you can easily adjust using the Edit option.

1. Next to the desired role, click the three dots and select Duplicate.



2. The Edit role window displays where you can edit the name, description and permissions of the role.

Delete

Deleting a role is permanent and cannot be undone. If KMC admin users are associated with the role, you must assign them a different role before deleting the existing one.

1. Next to the desired role, click the three dots and select Delete.



A confirmation message displays: Are you sure you want to delete the selected role?



2. Click Yes.

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