About

You can prepare presentations and media for your Kaltura Room using the storyboard. Upload files in advance and organize them so they are ready to present during your session.

Supported file types include images, videos, audio, PowerPoint presentations, and PDFs.

To get started, watch the video tutorial or follow the steps below.

Open the media selector

1. In your room, click the storyboard icon at the bottom right of the toolbar. 



The storyboard opens as a horizontal panel at the bottom of the screen. 



2. Click the +Add to Storyboard button on the far left.



The storyboard menu opens with four options for adding media:

• Video
• Presentation
• Image
• Media and Files

Selecting one of these options opens the 'Select a media' window. Follow the instructions below for the media type you want to add to the storyboard.

Add a video

1. Select Video from the storyboard menu.



The 'Select a media' window opens automatically, showing available videos.



2. Locate the desired video and click Add to storyboard.

Upload a video from your computer

1. In the 'Select a media' window, click Upload.
2. Select the file from your computer.



After the upload completes, the newly uploaded file appears at the top of the list in the 'Select a media' window.

3.  Click Add to Storyboard to place the file on the storyboard.

Import a YouTube video 

1. Click Import from YouTube.



The 'Import from YouTube' window opens.



2. Paste the YouTube URL or video ID into the field.



3. Click Import from YouTube.

Once you have uploaded the desired video, click Add to Storyboard.

Your file is added to the storyboard (it will not start playing automatically), with the newest files to the right.

Add a presentation

1. Select Presentation from the storyboard menu.



The Select a media window opens automatically, showing available documents.



2. Locate the desired document and click Add to Storyboard.

A preview window opens.



By default, all slides in the document are selected, and the slide number displays below each one. The total number of selected slides appears at the bottom left. 

You can choose how the slides are added:

• Add as individuals (default) – Each slide is added as a separate storyboard item
• Grouped slides – Slides are added as one presentation item

3. After reviewing the slides, click Add to storyboard at the bottom right.

The selected slides appear on the storyboard. 

Upload documents from your computer

1. In the 'Select a media' window click Upload.



2. Select the file from your computer.
After the upload completes, the newly uploaded file appears at the top of the list in the 'Select a media' window.
3.  Click Add to Storyboard.



A preview window opens where you can review the slides.

4. Click Add to storyboard at the bottom right to add them to the storyboard.

Add images

1. Select Image from the storyboard menu.



The Select a media window opens automatically, showing available images.



2. Locate the desired image and click Add to Storyboard.

Your file is added to the storyboard (it will not start presenting automatically) with the newest files to the right.

Upload an image from your computer

1. In the 'Select a media' window click Upload.



2. Select the file from your computer.
After the upload completes, the newly uploaded file appears at the top of the list in the 'Select a media' window.
3.  Click Add to Storyboard.



Your file is added to the storyboard (it will not start presenting automatically) with the newest files to the right.

Browse all media types

1. Select Media and Files from the Storyboard menu.



The Select a media window displays with all file types available including recordings and shared media.



2. Locate the desired media item and click Add to Storyboard.  
Your file is added to the storyboard (it will not start presenting automatically) with the newest files to the right.

You can also add new media from this window:

• Upload a file – Click the Upload button at the top right, select the file from your computer, then click Add to Storyboard once the upload completes.
• Import a YouTube video – Click the Import from YouTube button at the top right, paste the video URL or ID, then click Import from YouTube. Once the video appears in the list, click Add to Storyboard.

Shared folder

The Shared folder appears in the 'Select a media' window when you choose Media and Files from the storyboard menu.

This folder contains media shared across breakout rooms. Files added to breakout sessions are automatically placed in the Shared folder so they can be accessed from any room.

You can also upload files to the Shared folder directly from any room. Files can be added in advance when preparing breakout sessions or during the live breakout session.

For instructions on creating and launching breakout rooms, check out our article Create and launch breakout rooms.

Recordings folder

The Recordings folder also appears in the 'Select a media' window when you select Media and Files from the storyboard menu. Completed session recordings are automatically added to this folder.

See our article Record your live session for more information.

Delete media

1. Open the 'Select a media' window and locate the media item you want to remove.
2. Click the three-dot menu next to the item.



3. Select Delete.