About

The Privacy tab allows you to control who can view your media and review where it is currently published across your applications.

Who can use this

• Media owners
• Co-editors (view-only if they don’t have publishing permissions)

 Your ability to change privacy settings depends on your role.

Access the Privacy tab

1.  Go to your My Media. 



2. Click the three dots to the right of the desired media and select Edit.



Alternatively, you can access the edit page from the media page by clicking the three-dot menu and selecting Edit.



The edit media page opens on the Details tab by default, with a left-hand navigation.



3. In the left navigation, select Privacy.

Changes made in this tab apply immediately. There is no Save button.

Choose who can view the media

Use the Privacy drop-down menu to select the status for your content.

Depending on the current status of your entry, you may see the following options:

• Private – Only you can watch the media.
• Publish – Publish the media to media galleries. Anyone with entitlements to the media gallery can view. 

If this is your first time publishing the media, the status will be Private. If this isn't the first time, the menu will have the option to Change publish locations.

Manage publishing locations

If you select Publish or Change publish locations, the 'Publish' window opens.

Click the boxes next to the media galleries you want to publish the media to. 

Click Save changes.

Review where media is published

The section below the 'Privacy' button shows where the media is currently published.

This list reflects the current publish state and updates automatically when your privacy settings are changed.

Publish option grayed out

If the Privacy option is disabled, it may be due to one of the following:

• Missing required metadata
• Missing captions (if required by your organization)
• Insufficient permissions

See our guide 'Publish media' for more information.