Managing a Gallery in Kaltura MediaSpace

MediaSpace opens with the root galleries and sub-galleries displayed in the top navigation bar. The root galleries are created via the KMC and can be edited via MediaSpace. Sub-galleries can be created and edited in MediaSpace. Galleries and sub-galleries do not have thumbnails. 

The following is an example of how galleries and sub-galleries may display in MediaSpace:

Many of the tasks described herein are entitlement-dependent. For more information on entitlements, please see Managing Content Entitlement.

Creating Galleries

To create a gallery

  1. From KMC, select the Content menu and then select the Categories tab.
  2. Select Add Category.
  3. Add the gallery name.
  4. Select the parent category MediaSpace > Site > galleries. 
  5. 5. Click Apply.

The New Category window is displayed.

Creating Sub-Galleries

To create a sub-gallery

Sub-galleries may be created via KMC in the same way as the galleries are created or via MediaSapce.

The following instructions demonstrate how to create a sub-gallery via MediaSapce.

  1. From MediaSapce, select the parent gallery. 
  2. Click the hamburger icon in the upper right corner and choose Edit from the pull-down menu.
  3. Select +Add a Sub-Gallery.The Edit a New Gallery page is displayed.


4. Enter metadata values for the sub-gallery.

Name – Enter the sub-gallery name to display under the parent gallery.
Description – Enter a summary of the sub-gallery content to display on the sub-gallery page.
Tags – Enter a descriptive tag to use in searches.
Reference ID - (Optional) Enter an external identifier for supporting integrations with systems external to Kaltura.

5. Select the privacy settings for the sub-gallery.


Note: Sub-categories under a private category will be visible only to members of those sub-categories

6.  (Optional) Select the options settings for the sub-gallery.


7. Click Save.

Selecting Galleries

To select a gallery

Click on a gallery name to select it from the header. The arrow to the right of the gallery name indicates the presence of one or more sub-galleries. If desired, hover over the arrow to display the sub-galleries and click on one. The media and channels associated with the gallery or sub-gallery are displayed.

Setting Galleries Display

To set the gallery/sub-gallery display

In the Media Tab of the gallery or sub-gallery, select an option:

  • Grid View (default view upon opening the page, shown below)
  • Detailed View (shown below)
  • Collapsed View (shown below)

Moderating Gallaeries

To moderate a gallery (Entitlement Dependent)


  1. Select a gallery or sub-gallery. 
  2. Click the hamburger icon in the upper right corner and choose Edit from the pull-down menu.
  3. Under the Options section of the Details tab, check Moderate Content (Media will not appear in the gallery until approved by the gallery manager.).
  4. Click Save

Adding Media to Galleries

To add media to a gallery (Entitlement Dependent)

You must have media uploaded to MediaSpace in order to add media to a gallery. See My Media - Upload/Add Media for instructions on uploading and adding media to MediaSpace.

  1. Select a gallery or a sub-gallery.
  2. Click Add to Gallery.

    The Media to Gallery window displays.

    For existing media in My Media:
    Check the boxes next to the media items you want to add to the gallery and click Publish.

    For new media:
    a. Select an option from the Add New drop down and upload new media.
    b. Create the media and enter appropriate details.
    c. Click Save. The media is saved and you are given the option to Go To Media or Go To Gallery.

Deleting Media From Galleries

To delete media from a gallery (Entitlement Dependent)

There are two ways to delete media from a gallery - from the Edit Media page or from the Media page. 

From the Edit Media Page

  1. In the gallery or sub-gallery, hover over the thumbnail of the media you want to delete. 
  2. Click the ellipse (...), then click the Edit (pencil) icon. The Edit Media Page displays. 
  3. Scroll to the bottom of the page and click Delete Entry. A confirmation message displays. 
  4. Click Cancel to cancel or Delete to delete.

From the Media Page

  1. In the gallery or sub-gallery, click on the thumbnail of the media you want to delete. The Media page displays. 
  2. Select Delete from the ACTIONS drop down menu.  
    A confirmation message displays. 
  3. Click Cancel to cancel or Delete to delete.

Adding the Galleries Theme

To add a gallery theme

  1. Select a gallery or sub-gallery. 
  2. Click the hamburger icon in the upper right corner and choose Edit from the pull down menu.
  3. Click on the Theme tab.
    Use this tab to select which tab will show first in the gallery, select the set of players to use as the default for media in this gallery, and choose which theme should take precedence when a themed entry is published to this gallery.
  4. When you are finished, click Save

When you exit MediaSpace, your last gallery request is saved for your next KMS session.

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