About
The global search page helps you find content across the video portal using keywords, filters, and sorting options.
This page is configured by your administrator using the Search module and the 'globalsearch' feature in the Theming module.
How to perform a search
The global search page can be reached from the top right of your Video Portal navigation bar by entering a search term and pressing enter on your keyboard. You can also navigate directly: https://{your_video_portal_URL}/search?
The search results page displays.
Use the gear icon to refine your search by field:
The gear icon will not be visible unless a search term is entered.
- All fields
- Name
- Description
- Tags
- Chapters / Slides
- Captions
- Polls
- Quiz - results from quiz questions and answers
- OCR* (if enabled) - detects and extracts text from on-screen elements such as slides, images, etc.
- Comments
*OCR (Optical Character Recognition) is optimized for Latin-based characters, numbers, and common symbols (e.g., @, #, $, %). While it may detect some non-Latin scripts, support is limited:
- Chinese, Japanese, Korean: Works best with printed text in standard fonts.
- Arabic, Hindi, and others: Accuracy may vary and is not explicitly supported.
To enable OCR, your admin must set up REACH on your account.
Playlists are not currently searchable in the video portal.
Filters
Filters appear on the left side of the page. If irrelevant, they are grayed out.
Sort By
You can sort results using the Sort by feature.
The available options depend on your administrator’s configuration:
- Relevance - scored according to how well search results match the query and its context
- Creation Date
- Update Date
- Alphabetically
- Views
- Plays
- Likes
- Comments
- Webcast
Media type
The available options depend on your administrator’s configuration:
- All media
- Video
- Quiz
- Audio
- 3D Object
- Document
- Draft
- Image
- Webcasting events
- Room
- Powtoon
- Interactive video
- Wochit
More filters
- Webcasts – All webcasts / Live Webcasts / Upcoming Webcasts / Recorded Webcasts / Archived Webcasts
- Ownership – Any Owner / Media I own / Media my group owns / Media I can edit / Media I can publish
- Captions - All captions / Available / Not available
- Duration – Any/00:00-10:00 min/10:00-30:00 min/30:00-60:00 min/Custom
- Creation Date – Any/Last 7 days/Last 30 days/Custom
- Last update date - Any date / Last 7 days / Last 30 days / custom
Expand your filtering options by configuring custom metadata.
Click Clear all filters at the top of the search column to reset all filters and sorting back to the defaults.
Read the results
Unlisted and Private media will not appear in global search results or within channel searches.
The media results are displayed in the form of a 'card'.
The title and description (1) of the media are displayed next to the thumbnail.
On the thumbnail, a small icon indicates what type of media it is. If no icon is present, it's a video.
Keywords (2) - Keywords located in metadata fields other than the title or description. Hover over them to view details. The available metadata fields include:
- Tags – Displays keywords found in the media's tags. Clicking a tag opens the tag results page, which shows all media entries that include that tag.
- Details – Custom fields beyond standard metadata.
- Quiz – Results from quiz questions and answers.
- Chapters, Slides, Comments, Captions - Key content elements where keywords are detected.
- OCR - Text extracted from visual elements, such as slide titles, on-screen annotations, or other visible text in the media.
Scheduled (3) is displayed for Live, VOD, Kaltura Meetings, Simulive, and Webcast entries.
Each metadata type is clickable. For time-based metadata, a number shows the keyword's position on the timeline; clicking it starts the video at that point.
Explore
If more than five keywords are found, the Explore link appears. Click it to open a sidebar showing all keyword locations and additional entry details.
Click the Go to Media button to navigate directly to the content.
Click X Close at the top of the side bar to collapse the results.
Channel and gallery results
Channel and gallery results are displayed below the first three media results (only on the first page). If there are no channel or gallery results, you won't see those components on the page.
- Unlisted and Private media will not appear in channel searches.
- Your administrator can choose whether to display or hide the channels / gallery results on the global search page in the Search module.
The top results are displayed. Click See All to access the Channels page or Galleries page.
If no results are returned, a No matching results found page displays, showing three of the most searched terms from the past six months.
