Use Global storyboards in the Kaltura Room in Video Portal

About

Use the Global storyboard to provide specific teams or departments with instant access to the same set of pre-prepared media.

• Standardize content: Ensure everyone uses the same materials without manual file sharing or email chains.
• Real-Time updates: Any changes made to a global storyboard are instantly reflected for all authorized users.
• Centralized access: Teams can find and launch their specific session assets from one location.

Make your storyboard global

1. After you have set up a local storyboard in your room, click the three dots on the top left of the storyboard to open the menu.

   If there aren't any items already on the storyboard, the menu will look like this:

   If you're not sure how to add items, see our article Storyboard.

2. From the menu, select Save storyboard. 



The 'Save as a global storyboard' window opens.

3. Enter a name for the global storyboard (max 40 characters).



4. Click Save.

A success message displays: Global storyboard was saved successfully.

Manage a global storyboard

After creating a global storyboard, you can rename it, import to another storyboard, or delete it.

1. At the top left of the storyboard, click the three-dot menu and select Manage storyboards.



The 'Manage global storyboards' window opens.



2. Locate the storyboard you want to manage.
3. On the far right of the storyboard, click the three-dot menu, then choose one of the following options:

• Rename
• Import to storyboard
• Delete

Rename

1. Locate the desired global storyboard and select Rename from the three-dot menu at the end of the row.



A pop-up field displays.

2. Click on the field to activate it, and type in the desired name.



3. Click Rename.

The global storyboard's name updates immediately.

Import 

1. Locate the desired global storyboard and select Import to storyboard from the three-dot menu at the end of the row.



2. For the next steps, see Import to storyboard below.

Delete

1. Locate the desired global storyboard and select Delete from the three-dot menu at the end of the row.



A confirmation displays: Are you sure you want to delete "[name of storyboard]?

2. Click Delete.

Import a global storyboard

You can import a global storyboard to your room.

1. At the top left of the storyboard, click the three-dot menu and select Import to storyboard.



The 'Import to storyboard' window opens.



If there are no storyboards to import, it's because you haven't created one yet. To learn how to create one, see our article Storyboard.

2. Locate the storyboard you want to import and click Select next to it.

The preview window displays where you can see all the items in the global storyboard.



By default, all items are selected, with names displayed below. The total number of selected items is displayed at the bottom left.

3. After reviewing the files, click Import at the bottom right of the window. Imported items are added to the right of any existing storyboard items.

Clear the storyboard

1. At the top left of the storyboard, click the three-dot menu and select Clear storyboard.



A confirmation displays: Are you sure you want to clear the storyboard?

2. Click Clear.

The storyboard is cleared of all its contents.

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