Webcasting Workflows

Articles

Kaltura Webcasting Multiple Presenter Takeover
The Multiple Presenter Takeover feature may be used when Kaltura Webcasting Self-serve in enabled. This feature is only supported when broadcasting via self-serve. Co-editors can now takeover when broadcasting a self-serve from the Webcasting entry ...
Moderated Q&A - Replying to a Question via Message
In the Moderator View, click on the question. Type your message in the text box and press Enter. Your response will only be shared with the attendee that asked the question. Attendee will see the following: The question will automatically b...
Kaltura Webcasting - Optional – Set the Comments Configuration
Use the Options tab to determine the behavior of comments in the Webcast event Page. You can allow comments, if you want people to comment on the Event page or disable this feature if you do not want to allow people to comment. Disabling and Closin...
Scheduling Management - Deleting Events
This article describes how to delete scheduled events. To delete a one time event KMS - Select My Calendar from the user drop down menu. KAF - Select My Calendar from the My Media menu. The Calendar Page is displayed. On the Calendar Page, c...
Scheduling Management - Editing Events
This article describes how to edit a scheduled event. You can modify the event details or the recording details. If editing a recurring event, only future events and recordings will be affected. To edit  a one time event KMS - Sel...
Kaltura Webcasting - Live Analytics
During the Webcast event you can view live analytics for your event. Live analytics can provide you with information on audience engagement and the quality of the broadcast. The producer application displays part of the live analytics available. Mon...
Scheduling Management - Adding Events
This article describes how to schedule an event. Scheduling an event is accessed from the user drop down menu in KMS and from the My Media menu in KAF. Only users with permission set by the KMS/KAF admin in the Recscheduling module are able to cr...
Using the Webcasting Application
The Kaltura Webcasting application is designed let you show and hide the different tabs and features. In the Moderator/Presenter/Producer's screen: To show or hide the Q&A panel (All) click the Q&A icon. To  show or hide ...
Scheduling Management - Adding Recurring Events
This article describes how to create recurring recording events. Recurrence r ules allow you to set guidelines for when, for how long, and for what period of time an event will reoccur. To create a recurring event Add an event. See Addi...
Moderated Q&A - Announcements
Announcements provide the ability to send a message to all attendees.  To send an announcement In the Moderator View, Click Announce . Enter your message/announcement and click Announce . The announcement will be displayed to all a...
Embedding a Responsive Webcasting Player with Q&A on External Websites
Webcasting currently works in MediaSpace, however, when you try to embed the webcasting player in an external web page, you may see an iframe that contains both the player and the Q&A, that do not display properly and are also not responsive. ...
Kaltura Recording Scheduling Management
Overview of Kaltura Recording Scheduling The Kaltura Scheduling feature enables leveraging Kaltura's media management capabilities to schedule recordings using partner capture devices. The scheduled recordings are later available in the Kaltu...
Add Webcast Event
Add Webcast Event To add a Webcast Event Select Webcast Event from the Add New dropdown menu. The Schedule a Webcast Event page is displayed.  Install the Webcasting application. See  Install/Launch the Kaltura Webcasting Applicati...
Kaltura Webcasting - Presenters Tab - Add/Edit Presenter Information
Use the Presenters tab to upload information about the people presenting at the event. To add a presenter In the Edit Event page, go to the Presenters tab and select Add a presenter. The Presenters tab information is displayed. Add the fol...
Enabling and Disabling Kaltura Webcasting Q&A Chats
Displaying Announcements Only You can choose to send announcements only if you do not want to allow attendees to send questions during the event. To set Q&A Settings to Announcements only Click the Q&A Navigation menu and select Setti...
Webcasting Events Portal
Accessing the Webcasting Events Portal  The Webcasting Events Portal may be accessed from your KMS instance.  https://{your_KMS_URL}/webcasts  The Webcasting Events Portal consolidates all Kaltura Webcasting activity into on...
Creating a Webcasting Announcement
Announcements provide the ability to send a message to all attendees. Only Producers/Moderators can send announcements. Producer's View     Attendee's View   ...
Kaltura Webcasting - Presenter Real Time Preview
Multiple producers/presenters may be working on the same Webcasting event simultaneously. For example, the event owner may be responsible for the self-serve broadcasting while a co-presenter may be responsible for the slide display, polls or Q&A...
Adding Notes during a Webcasting Event
At any time the presenter or moderator may choose to write notes about a particular slide or provide interim answers to a particular question. To add notes  (Producer Application) Click on the Notes icon to open the notes panel. ...
Preparing for a Webcasting Event
Preparation is a key factor in ensuring the success of a live broadcast event. There are many details you can define and collect even before you begin to make sure that you are prepared. The following list describes the preparation tasks that you ...
Broadcasting/Managing Slides in Kaltura Webcasting
Broadcasting Slides Slides are broadcast during the live stream. To start broadcasting slides: When you start broadcasting the video stream, you are prompted with a message asking if you want to broadcast slides.  Click Yes to start br...
Kaltura Self-Serve Webcasting
Prerequisite Reading Kaltura Webcasting The Kaltura Webcasting Self-serve feature simplifies the work required to setup a Kaltura Webcasting event. Kaltura Self-serve Webcasting removes the needs for expensive equipment (cameras, encoders, swi...
Webcasting Events - The Webcasting Calendar
Overview of the Kaltura Webcasting Calendar The Kaltura Webcasting Calendar enables leveraging Kaltura's media management capabilities to view and schedule Kaltura Webcasting Events using capture devices at various locations. The Webcasting eve...
Webcasting Workflow
Phase I - Setup Phase II - Right before the meeting Step 1 - Login Step 2 - Create event Step 3 - Publish Step 4 - Entry preparation Step 5 - Encoder configuration Step 6 - Slides broadcast Step 7 - Attend...
Kaltura Webcasting Presenter's Guide
As the presenter in a live Webcasting event, you are the main focus of the event. When preparing for a live event, these are the key factors you should be aware of as the presenter: Prepare the slidedeck in advance. Remember that there is no supp...
Kaltura Webcasting - Preview Live
The Kaltura Preview Live Feature - Overview The Preview Live feature is available for Kaltura Live and Kaltura Webcasting. To start a live broadcast you need to start your encoder to start broadcasting. There were several issues that were not o...
Kaltura Webcasting Roles
The following table lists the typical roles in a Kaltura Webcasting event. The tasks for each role may be performed by different people or by an individual, depending on the event size and budget.   There may be one or more moderators per...
Kaltura Webcasting
Kaltura Webcasting enables you to orchestrate highly produced live streaming events to large audiences. Kaltura Webcasting supports you from the initial planning stage to live broadcast production and management and finally to post-production an...
Kaltura Webcasting - Set the Webcasting Event Thumbnail
Use the Thumbnail tab to determine the thumbnail in the Webcast event Page.  The Event page displays a thumbnail for the event. The first slide of the presentation you uploaded for the event is used as the default thumbnail.  When you u pl...
Kaltura Webcasting - Launching the Moderator View Application
You can launch the Moderator View Application for a Webcasting Event after your event is set up to be broadcast and you have been assigned as a Webcast Moderator.     To launch the Moderator View The Media Owner or admin may send out...
Kaltura Webcasting - Invite Attendees
At any time when you are editing the Webcast Event page, you can invite the attendees. To invite attendees In the Edit Webcast Event page, click Invite Attendees . Open the ics file.  An ics is a file format (ending in .ics) that allows ...
Kaltura Webcasting Analytics
In the live analytics tab, you can see near real-time analytics of the event. Accessing Live Analytics The Analytics window is displayed on the right side of Kaltura Webcasting Application. Click the icon to open the Analytics pane. To show or hid...
Kaltura Webcasting - Options Tab - Set the Comments Configuration
Use the Options tab to determine the behavior of comments in the Webcast event Page. You can allow comments, if you want people to comment on the Event page or disable this feature if you do not want to allow people to comment. For live webcasting ...
Preparing Webcasting Presenters/Speakers
Offer your webcast prersenters/speakers a timeline to establish expectations. It also helps to give them an idea of the time commitment they are signing on for to keep everyone on the same page and moving forward toward your live events – toge...
Kaltura Webcasting Viewer's Guide
This article is for Kaltura Webcasting viewers that want to view the VOD after the actual Webcast event has taken place. Viewing the Webcast Event To View the Webcast Event Login to the MediaSpace or your KAF instance. Select My Media. The ...
Creating a Webcasting Event
When you create a webcasting event, you will need to schedule the date and time for the event and design an entry page dedicated to the event. The Webcast Event page serves as an initial information repository for the event and when the time comes,...
Kaltura Webcasting - Displaying Presentation Notes
Displaying Notes To display notes from your presentation Click the Notes icon to display or hide the presentation notes. ...
Editing a Webcasting Event
Editing a Webcasting Event Use the Edit Webcasting Event page to: Update information about the event Select or upload a thumbnail for the event Add presenter information Get the live stream details to input into your encoder. (not applicable f...
Managing VOD Creation for Webcasting Events
Kaltura Webcasting enables you to create a VOD of your Webcasting event, and make the VOD available to participants who were unable to attend the live event. By default, each event creates a VOD.  Archiving Events  Archiving events enabl...
Kaltura Webcasting Polls
Polls are one of the best engagement tools available, enabling presenters to connect to their live audience and to engage the audience interactively.  Kaltura’s Webcasting polls are designed to allow presenters – not just event pro...
Publishing a Webcasting Event to a Category or Channel
While creating a Kaltura Webcasting event, you will be prompted to select a publishing option for the Webcasting event. It is recommended that you first create a private event and only publish the event after you're done editing it. Private...
Kaltura Webcasting - Displaying Speaker Notes
Displaying Speaker Notes To display notes from your PowerPoint presentation Click the Notes icon to display or hide your notes. ...
Webcasting Tips and Recommendations
Before you start your live broadcast, make sure you take the following into consideration: Start the broadcast earlier  Check that everything is working as expected: sound, equipment etc... Make sure you have the correct and final presentat...
Kaltura Webcasting Moderated Q&A - Managing Messages
Managing Messages Moderators can use the different queues to manage incoming messages. All new messages will appear in the Incoming queue. All announcements will appear under the Announcements queue.  All previously answered threads can be fo...
Kaltura Webcasting - Managing Slide Broadcast
Slides are an integral part of a Kaltura Webcasting event, and provide attendees with the option of seeing the slides along with the speaker without live mixing capabilities. The slides are also available in the VOD for metadata and search purpose...
Kaltura Webcasting - Managing a Live Broadcast
Tips and Recommendations for Live Broadcasting Navigating Slides Browsing Slides in the Presentation Timeline Accessing Notes on the Presentation Adding and Broadcasting Polls Analytics Accessing Live Analytics ...
Kaltura Webcasting Moderated Q&A
Moderated Q&A A great way to engage your audience is through Q&A . Moderated Q&A is done live and provides attendees with the opportunity to ask questions and receive responses during the live broadcast. The Q&A moderator can ma...
Moderated Q&A Settings
Moderated Q&A Setting Options To enable or disable Q&A for the event Click on the Q&A Navigation menu and select  Settings . Check  Enable Q&A for this event  or clear the box to disable Q&A for the event. ...
Install/Launch the Kaltura Webcasting Application
Installing and Launching the Kaltura Webcasting Application The Kaltura Webcasting Desktop Application is an advanced webcasting tool for streaming live video with slide synchronization, automatic recording and real-time reports. This Webcasti...
Kaltura Webcasting - Exporting a Transcript of the Q&A Session
You can export a CSV file containing a transcript of the Q&A session. In the transcript you can find all of the questions and responses that were recorded during the broadcast event, the users that asked the questions, and the time. Note: You c...
Kaltura Webcasting Controlling Attendees View Layout
The Control Views feature enables producers to select the best view for the attendees of a webcast event at any point in time. Producers can use the mixing capability in the Webcasting Application to create engagement and focus attendees on the slid...
Moderated Q&A - Replying to a Question On-Air
Moderated Q&A enables moderators to respond to attendees’ questions personally, without sharing the question or response with other attendees. However, at times there may be questions presenters may want to respond to during the webcast an...
Adding Events to the Webcasting Calendar
Webcasting Admins can add a Webcasting event through the Webcasting Calendar.  To access the Webcasting Calendar View, select My Calendar from the user drop down menu in Kaltura MediaSpace.  Only Admins that were configured in the ...
Scheduling Events - Viewing the Recording Schedule
To access the Calendar Page In MediaSpace, select My Calendar from the user drop down. In KAF, select My Calendar from the My Media page. The Calendar Page is displayed.  The Calendar Page displays all of the scheduled events on your Agen...