Kaltura Video Extension for Sharepoint 2013 User Guide

[collapsed title="Overview of Kaltura's Video Extension for SharePoint 2013

Overview of Kaltura's Video Extension for SharePoint

Kaltura Video Extension for SharePoint 2013 allows end-users (employees, students and others) to easily upload and create video content directly from within SharePoint without worrying about file size limitations or various video formats. Users can then easily embed their contributed videos inside SharePoint pages and workflows, create playlists, make their video searchable and social, and even reuse their videos beyond SharePoint in other applications (CMS, LMS, corporate video portals, etc.). In addition to on-demand video, Kaltura allows you to engage employees by streaming live events directly within SharePoint. This translates into time and money saved for your organization, improved user engagement, creativity and learning results, as well as ease of use for all users.

Kaltura’s Video Extension for SharePoint 2013 makes it easy to add the robust capabilities of Kaltura's online video platform to any SharePoint site. The package was developed specifically for SharePoint and integrates with other features and modules so that users can upload and embed media easily.

Hosting and Deployment Options

Kaltura offers the most flexible deployment options in the industry. Kaltura’s Video Extension for SharePoint 2013 seamlessly integrates the Kaltura Video Platform on a SharePoint Online (part of Office 365 suite) cloud implementation.

More specifically, the rich-media content, its metadata as well as the specific publishing settings and usage information that are stored in the Kaltura system, can be hosted by Kaltura (Kaltura SaaS), with no need for a CDN relationship or video streaming solution. In addition, Kaltura’s open architecture allows you to integrate with any third party CDN or eCDN.

Pre-requisites

The information in this guide assumes that the Kaltura Video Extension for SharePoint 2013 software has been installed and configured on your system by a SharePoint administrator. If the solution has not been installed, please refer to the Kaltura Video Extension for SharePoint 2013 Deployment Guide for MS Office 365 to install and configure the solution before using it.

Main Features and Tools

Upload and Record

  • Easy Video Uploading - Upload any type of media (video, audio, images) using a simple interface.
  • Capture Personal Recordings - Easily record yourself or capture your screen to create and publish media.
  • YouTube - Add YouTube video content and metadata.

Organize and Publish

Publishing is the process of taking private content from My Media and publishing it to a Media Gallery or posting it in an inline text.

  • My Media – Upload, manage, assign, and share content (based on permissions) with a private media library for each Sakai user.
  • Media Gallery – Search or view rich media assigned to a gallery if you are a member. Media can be added by instructors or students, with an option for student contributions moderation by instructors.

View and Interact

  • Join webcasting and live events
  • Edit videos, including trimming, clipping, and customizing thumbnails
  • Enrich videos with calls-to-action, quizzes, advanced metadata, slides, chapters, and interactive content
  • Captions - Upload multi-lingual captions to reach international, multi-lingual, and hearing-impaired audiences while also enabling in-video search within the captions.
  • Comments - Boost online conversations and user engagement by allowing users to comment on videos.
  • Browse, Search, and Embed - Quickly find and embed videos based on metadata (name, description, tags, categories)
  • In-video search – Upload captions and then search for every spoken word. Search results allow skipping directly to the relevant part in the video. In-video search available within an entry or across videos in the course gallery/my media gallery.
  • Analytics - Managers can view gallery-level reports for video engagement: 
    • Which videos are users watching the most?
    • Which users contribute the most videos?
    • Which users watch the most videos?
  • Responsive Design: Automatically adjusts site layout to the screen size and device to provide optimal mobile device support.

Analytics

Managers can view gallery-level reports for video engagement:

  • Which videos are users watching the most?
  • Which users contribute the most videos?
  • Which users watch the most videos?
  • Responsive Design - Automatically adjusts site layout to the screen size and device to provide optimal mobile device support.

[/collapsed]

[collapsed title="About the Kaltura Tools"]

About the Kaltura Tools

The tools available may vary and depend on your administrator's setup configuration. In some cases, the tools may have a different name or may not be available.

My Media 

My Media is a repository of single user’s media, where each user has a personal searchable repository for viewing and managing private media content. Media items within My Media may be added to courses and inline text item, based on the user’s enrollment. 

User’s My Media content is shared and consistent across all Kaltura applications (for example, Kaltura MediaSpace) in use by the institution and serves as the basis for cross campus suite. 

Kaltura Media Gallery

The Kaltura Media Gallery is a searchable gallery of media content of a specific course. The Media Gallery does not necessarily include all media that is used within the course in other contexts. Instead, the Gallery contains the content that was deliberately assigned to it. 

The Kaltura Media Gallery is intended to be used as a media syllabus for a course. The Kaltura Media Gallery may be used simultaneously with media in context, as a standalone or not at all, depending on how the teacher and school prefer to use it. The Kaltura Media Gallery is also referred to as a Course Gallery.

Kaltura Browse Search & Embed (BSE) 

The Browse Search and Embed feature, also referred to as BSE, allows you to browse and search through your media and embed your media on your page. You can intuitively use rich media without time-consuming training by simply launching the BSE feature in your supported website. You can embed media inside rich-text elements such as Announcements, Forums and Assignments. The Kaltura Browse Search and Embed feature gives users the ability to add media anywhere they are allowed to publish text to, add content on the fly and re-purpose media, for example: forums, assignments, announcements and notifications. 

The key features include:

  • Uploading and publishing videos from your personal media repository – easily access My Media from the main toolbar, to upload and publish videos to a course Media Gallery or a specific lesson.  
  • Adding a Media Gallery to your course.    
  • Embedding a single video to a course/lesson – using the Browse, Search and Embed Tool (Kaltura Embed in Content Market).     
  • Connecting video quiz results directly into your grade book – create an interactive video quiz that automatically integrates into your grade book using the Browse, Search and Embed Tool (Kaltura Embed in Content market)

[/collapsed]

[collapsed title="My Media Upload/Add Media"]

My Media Upload/Add Media

My Media is your personal media storage. It is different for each user because it shows media you yourself have uploaded or created over time. The same “My Media” list is available to you from each channel/course, and items in My Media can be published in one or more channels/courses. Items in My Media are private to you until they are published somewhere. You can also add other users as collaborators on your media from within My Media.

Add New Menu

Click "Add New" to see the list of options for adding media.

 

Depending on what is enabled on your environment, your Add New menu may look slightly different. If there is an option missing, please contact your Kaltura administrator to discuss how to enable it on your environment.

[/collapsed]

[collapsed title="Search, Filter, and Display Media"]

Search, Filter, and Display Media

Developed specifically for video to address video’s unique find ability challenges, the Kaltura Media Search searches through all regular, custom and temporal metadata, and adheres to content entitlements.

The search results are unified, meaning that by searching for a keyword, the results from all metadata fields are returned in one symmetry search through all data.

Search results are rendered visually with the search string highlighted for each entry. The search is used for multiple use cases: "classical" full text search, analytics, auto completer, spell checker, alerting engine, and as a general-purpose document store.

For Administrative information on the search in KMS and KAF applications see the Kaltura Search Module - Administrator's Guide article.

The following topics provide information about the Kaltura Media Search in KMS and KAF applications:

Types of Search Pages

You can use the Kaltura Media Search in many of the KMS and KAF pages using the magnifying glass.

There are 4 types of search pages available:

Global Search (KMS Only)

The Global Search page may be reached from the top right KMS Header menu magnifying glass. This unified search page contains not only media results, but also results for galleries and channels.

The Global Search display page is configured by your system administrator. You may need to click the magnifying glass to open the search bar, or the search bar may be set to “Always Open” by your administrator.

Closed:

Open:

 

You can also reach the Global Search page directly with the following URL:

https://{your_KMS_URL}/esearch/search?keyword={yourkeyword}

For example:  https://videos.kaltura.com/esearch/search?keyword=tips

 

The Global Search page contains results from:

Media Results 

All media results (video, audio, image, etc.) containing the keywords will be displayed on the Media Results section.

More information may found in the How to Read the Search Results and Search Filters sections.

Channel Results and Gallery Results

On the right side of the page, a side bar appears with MediaSpace Channels and Galleries results.

 

The top 3 results are displayed in the results side bar per channels/galleries, with an indication of the number of channels/galleries found. If there are more than 3 results, you may click on the “Go to Channel/Gallery Results” and be directed to the Channels Search or Galleries Search pages .

 

You can collapse the side bar using the collapse button  and expand it back using the expand button.

Media Search

The search magnifying glass icon is available in the following pages in KMS and KAF:

  1. Global Search
  2. My-Media
  3. Channel/Gallery pages (KMS) & Media Gallery page (KAF)
    You will find the search icon:
    1. When searching for content within each channel & gallery
    2. When adding content to the channel & gallery
    3. When browsing the moderated content (pending tab).
  4. Browse Search & Embed page (KAF’s BSE)
  5. Media page - search in video’s captions if enabled
  6. My History page

For each page: When searching, the media view will be replaced with the search results when a keyword is entered and the display page capabilities remain the same. For example, the Approve and Reject buttons in the Pending tab are displayed for the returned results.

 

Channels Search

To search for a channel, navigate to the “All channels” or “My Channels” pages. You can also reach the Channels’ Search page from the Global Search. See the Global Search section.

Galleries Search

Access to the dedicated page for searching through galleries can only be reached via the Global Search. See the Global Search section, or you may access the Galleries Search page with the following direct link:

https://{your_KMS_URL}/esearch/search-galleries?keyword={yourkeyword}

For example:  https://videos.kaltura.com/esearch/esearch/search-galleries?keyword=tip

 

The Gallery search results will be displayed with the Parent Gallery, Name, Description, and Tags.

How to Read the Media Search Results

When using the search in each page, the media results are displayed as follows:

The Title and Description of the media are displayed next to the thumbnail. If the search keywords are found in either the Title or the Description, the keywords (partial or exact) are displayed highlighted in yellow.

On the thumbnail, a small icon indicates what type of media it is. If no icon is present, it is a video media.

Clicking the media title or thumbnail redirects you to the Media page.

Keyword found in:

If keywords are found in metadata fields other than Title or Description, they are displayed in the “Keyword found in:” section. Each metadata type found is clickable - for example, clicking the ‘2 Chapters’ metadata button will display up to 5 chapters where the keywords are found:

A second click closes the displayed chapters.

When the metadata type is time based, a number will be displayed on the left, indicating the location in the media’s timeline of the keyword. Clicking the time indicator will take you to the video’s page, where the video will start playing from the time indicated.

Show More

Click “Show More” to open all types of metadata and display 5 results of each metadata type.

Available metadata fields:

  • Tags (initial click displays 7)
  • Details –Details are custom fields other than the basic metadata (The initial click displays 10 results)
  • Quiz – Results from quiz Questions and Answers
  • ChaptersSlidesCommentsCaptions

Clicking “Show More” also presents additional information below the video: Owner, Creation date, Published categories, Like, Views, and Comments.

Click “Show Less” to collapse the results.

If more than 5 keywords are found in any of the metadata types, the “Show all” link is displayed. This scenario may happen when searching for a word that re-appears many times in a captions file. “Show All” displays all the results found for this entry.

Search Filters

After clicking the search icon, the search bar opens, where you can enter your keywords or modify them. If Instant Search is enabled by your system administrator, (as you enter characters, results are displayed and there is no need to click Enter.)  any changes in this bar will automatically be reflected in the results below.

In the KMS’s Global Search, the search bar is always open at the top of the page and the number of results found are displayed to the right.

Use the Filters below the search icon to filter, sort, and adjust your search:

Sort By 

You can sort results using the “Sort by” feature.

Available sorts:


    • Relevance
    • Creation Date - Descending
    • Creation Date - Ascending
    • Update Date - Ascending
    • Update Date - Descending
    • Alphabetically - A to Z
    • Alphabetically - Z to A
    • Views
    • Plays
    • Likes
    • Comments

Search In

You can pin point the location of keywords in the search by using the “Search in” feature.

Available “Search in” fields


    • All Fields
    • Details
    • Chapters/Slides
    • Captions
    • Polls
    • Quiz
    • Comments

Filter by

You can enhance your search results by using filters. The following displays the Basic Filters available.

Click the “More Filters” arrows to navigate the filters.

Faceted searchallows you to apply multiple values for filtering. For example, you can search through all video files an all audio files at the same time.

After adding a filter, your selection of filters is displayed below the Filters button. Use the ‘x’ button to remove specific filters or use the ‘Clear All’ button on the bottom right. 


Basic filters availability depends on the page you are searching in. See the table for all basic filters. Advanced filters may be enabled by your admins.

The Media Search Filters List

General Filters

  • Media type – All Media/Video/Quiz/Audio/Image/Webcast Events
  • Ownership – Any Owner/I Own/Media I Can Edit/Media I Can Publish
  • Webcasts – All webcasts/Live Webcasts/Upcoming Webcasts/Recorded Webcasts/Archived Webcasts
  • Scheduling – All Availabilities/Future Scheduling/Available Now/Past Scheduling
  • Duration – Any/00:00-10:00 min/10:00-30:00 min/30:00-60:00 min/Custom
  • Creation Date – Any/Last 7 days/Last 30 days/Custom
  • Last Update Date – Any/Last 7 days/Last 30 days/Custom

My Media Filters:

  • Publish Status – All Statuses/Private/Published/Pending/Rejected/Unlisted

Moderation Filters:

  • Moderation Status – All statuses/Approved/Pending/Rejected

History Filters:

  • Watched at – All History/Completed Watching/Started Watching
  • History – All Time/Last 7 Days/Last 30 Days/Custom

Shared Repository Filter:

  • SR filters – Per custom metadata.

Keywords & Filters Logic

Each filter is added as an AND to other filters, however, each value within each filter is added as an OR to same filters values.

For example, when choosing the following filters:

The logic followed is:

(Type = Video OR Quiz) AND (owner = Media I Own OR Media I Can Edit) AND (Created - Last 7 days)

When using keywords, results are returned based on scoring.

Searching for Keyword1 Keyword2 will first show results that contain both keywords, and lower score results containing only one of the keywords, or partial results, lower on the results lists.

When adding keywords, the filter logic will use “(Keywords) AND (filters)".

Advanced search information can be found in the Advanced Search article

[/collapsed]

[collapsed title="Commenting on Media"]

Commenting on Media

You can comment on media, view comments by other users, reply to existing comments, and delete comments and replies.

To comment on a media item 
  1. Click a media thumbnail or title.
  2. In the Comments tab under the media player, enter a comment in the Add a Comment field and click Add a Comment .
  3. Once clicked, you will be able to add your comment. If enabled by your administrator, you will also have the option to make the comment time based. The time that will be associated with your comment is the time the media was at when you clicked into Add a Comment.
  4. Your comment will display below the Comments section. If you created a time-based comment, you and other users will see that time as a link that, once clicked, will take them to that specific time in the media.
To display comments
  1. Click on a media thumbnail or title.
  2. If comments were entered, they are displayed in the Comments area under the media metadata.
  3. When a limited number of comments are displayed, click Load more comments to display additional comments.
To reply to a comment
  1. Click on a media thumbnail or title.
  2. In the Comments area under the media player, click Reply under the comment you would like to reply to.
  3. In the Add a Comment field, enter a reply and click Add .

Your reply is displayed under the comment.

To delete a comment or reply

You can delete a comment or reply only in the following cases: 

  •  You added the comment or reply. 
  •  You are the media owner.  
  1. Click a media thumbnail or title.
  2. In the Comments area under the media player, click Delete under the comment you would like to delete.
  3. Click Yes  to confirm the deletion.

Deleting a comment also deletes replies to the comment.

Disabling and Closing Comments

For each of your media items, you can:

  • Disable the comment feature.
  • Prevent additional comments.

To disable comments on a media item

  1. On your My Media Page  click Edit  for the video you want to edit.
  2. Select the Options   tab and select the  Disable Comments   for this media checkbox.
    The Comments tab is not displayed on the media page.
    Comments that were entered before you disabled the comment feature are re-displayed if you re-enable comments.
To prevent additional comments on a media item
  1. On your My Media Page click Edit next to the video you want to edit.
  2. Select the Options tab and select the Close Discussion checkbox.
    On the Comments tab of the media page, Comments Closed is displayed and the Add a Comment field is not displayed.

[/collapsed]

[collapsed title="Managing Media - Editing Entries"]

Managing Media - Editing Entries

This article describes how to edit and manage your media.

If you cannot access your My Media page content or actions, or display editing tabs, ask your administrator to give you the required permission.

Your My Media page lists previously uploaded media.

Editing Media

In the Edit Media page, you can:

To edit media

On your My Media page, click on the pencil (Edit icon) next to the media you want to edit. 

 

The Edit Media page opens with Editing tabs. The editing tab display depends on your KAF/MediaSpace admin configuration.

 

Editing Metadata - Details Tab

To edit metadata

  1. Go to your My Media Page and click Edit near the entry you want to edit.
  2. On the Details tab, fill in or modify the various metadata fields:
  • Name -  A name is required for all media items.
  • Description - You can use the button above the textbox to format the description text.
  • Tags - As you type there will be suggestions for tags from tags already used in this account for quick action and to encourage tag consistency.
  • Click Save.

Depending on how your account is set up, there could be additional metadata fields to fill, some of which may be required for publishing.

Scheduling

Use the Publishing Schedule feature in the Details tab to create content and set its publishing start time and end time.

After you create content you may define whether to define scheduling rules. The default is that content is available always.

If you choose to apply a scheduling rule on the content add the following:

  • Start time (date and hour), 
  • End time – “The default is “no end time”.
  • Time zone.

Publishing Schedule Time Zone Presentation

For entries where Scheduling was set outside of your KAF configuration (thus the  time zone is not specified on the entry) will show Scheduling in the user's local time zone, per the current Scheduling functionality. Entries where Scheduling was set in KAF configuration (thus time zone is specified on the entry) will show Scheduling in the time zone specified by the user who set the Scheduling.

To add a scheduling rule

  1. Go to the entry Edit Page in My Media. 
  2. Select the Details tab and then enter the publishing schedule.

You can then publish the entry to channels and categories. The entry will only be visible to you or other users, only between the scheduling start time and end time.

Only the entry owner can see the entry in My Media.

You can filter entries from different availabilities in the My Media page as follows:

  • All availabilities - all entries no matter what their scheduling window is
  • Future Scheduling - entries that their scheduling start time is in the future (These entries will be seen in categories/channels in the future.)
  • Past Scheduling - entries that their scheduling start time was in the past (These entries were seen in categories/channels in the past and are no longer available.)

See Filtering Media for more information.

  • A scheduled entry can be published but won't appear in the category/channel until the scheduling window will start.
  • A scheduled entry can be added to a playlist but won't appear in the playlist until the scheduling window will start.
  • A scheduled entry can be set as unlisted shared but won't be able to be seen by anyone but the owner, until the scheduling window will start.

Enabling Clipping

You can create clips from existing videos. Each clip becomes its own media entry. The Kaltura Video Editing Tools enable you to edit your videos visually or by setting the start time and end time of your clip.

Clipping creates a new entry from an existing entry and allows you to specify the start and end time for the new entry. For example, you can clip an entry that can be used to create a 2-minute intro video to a long lecture, or clip part of an entry, such as homework assignments. You can also clip a long lecture to several shorter clips divided by subjects.

Entries can be clipped by the media entry owner and co-editors.

To create clips from your media see Editing Media Using the Video Editor.

The clipped content appears in My Media as a new entry. Media Owners can define the videos that other users can generate clips from.

Use the Options tab in the Edit page to manage clipping permissions and to manage comments.

 

To allow other users to create clips from an entry

  1. Go to the entry Edit Page in My Media. 
  2. Select the Options tab and then check the “Enable everyone to create clips from this video” checkbox. See Creating a Video Clip.

Media Collaboration

Media owners can change the media ownership and are able to add co-editors, co-publishers, co-viewers and Webcasting moderators to their media.

The types of collaborators and their permissions are:

  1. Co-Editors -  can edit the entry's details and metadata, trim media, replace media, edit captions, edit chapters and edit slides. Co-editors cannot delete media or add new co-editors and co-publishers. Co-editors can see the analytics page for the media they co-edit.
  2. Co-Publishers  - can publish media to their entitled Categories or Channels. This option must be enabled by your KMS administrator for this tab to display. Group support may be enabled for the Media Collaboration features. When enabled, you can select groups that may be assigned as co-editors/publishers for an entry.
  3. Co-Viewers - are only able to view media and do not have editing permissions nor allowed to view unlisted entries, unless they are also co-publishers or co-editors of that entry.
  4. Kaltura Webcasting Moderators -  are also added through the Media Collaboration Tab. Only Media Owners can assign Webcasting Moderators.for a Kaltura Webcasting event. Only after a Webcasting Moderator is assigned as a collaborator, the Moderator View may be launched through the Actions menu in the Webcast Event URL.   

Webcast Moderators may:

  • Send announcements
  • Respond to questions
  • Mark questions in queues. 
  • Answer on air. 

Change Media Owner

Use the Change Media Owner screen to change the owner of the media (for example in case the owner is leaving the organization and someone needs to take ownership of the media). Only Media Owners may assign Kaltura Webcasting Moderators.

To change an entry’s media owner

  1. Go to the entry Edit Page in My Media.
  2. Select the Collaboration tab.
  3. Click Change media owner.
    The Change media owner window is displayed.



  4. Enter the user/group name for the new owner. You can add users/groups that are available on the site and you can use the auto-complete function (from 3rd letter and on).

  5. Click Save.

Add Collaborators

To add Co-Editors, Co-Publishers Co-Viewers or Webcasting Moderators

  1. Go to the entry Edit Page in My Media.
  2. Select the Collaboration tab.
  3. Click Add Collaborator.
    The Add Collaborator window is displayed.


  4. Enter the collaborator’s user name or ID or the group's name or ID. You can add users/groups that are available on the site and you can use the auto-complete function (from 3rd letter and on).
  5. Check the type(s) of permissions for the collaborator you are adding to the media entry.
  6. Click Add.
  7. To view the collaborators’ permissions click View all Permissions and select the type of collaborator.
  8. Use the editing options /icons in the Actions column to edit/delete the collaboration options.

Your KMS administrator may also configure the option of adding co-editors, co-publishers, co-viewers or Webcast Moderators during upload of an entry in KMS or KAF. 

Filtering Media

In My Media, there is a filter to “View Ownership". The options are:

Selecting one of these filters in the Media Collaboration tab displays the entries where you have that collaborative privilege.

For the Admin

The KMS admin can enable this feature in the MediaCollaboration module.

If the Mediacollaboration Module is disabled after it was enabled, and in the meantime, entries were added with modified Co-editors and Co-publishers or Webcasting Moderators, all Co-editors, Co-publishers and Webcast Moderators will lose their ability to view, edit, moderate or publish these entries.

The allowedGroupsCollaboration field must be set to Yes to display the Kaltura Webcasting Calendar. 

The changeOwnerEnabled field is used to display the Co-editor, Co-publisher, CoViewer and Webcasting Moderator modification options on your KMS/KAF site. The Change Owner feature is not dependent on modification of the Co-editor/Co-publisher/Webcasting Moderator.

 

The allowGroupsCollaboration field allows groups support for Media Collaboration features. See Group Support in Kaltura Applications and Kaltura Groups FAQ for additional information about groups.

When a Webcasting Event is created, and Q&A is enabled, Webcasting Moderators should be able to receive a link to the View Event Page that opens the Moderator View.

Customizing an Entry Display Page

Content Owners and co-editors may customize the look and feel of an entry page. Your Kaltura Application Framework administrator must enable this option for you. See Customizing the Media Entry Display for Kaltura Application Framework Entries for more information.

Uploading and Managing Captions - Captions Tab

You can upload caption files for your media items and manage the captions. Users can search the caption texts. 

Uploading Captions

To upload captions

  1. On your My Media page click the edit icon next to the video you want to edit.
  2. Select the Captions tab and click Upload captions file.
  3. Click Browse and select an SRT or DFXP caption file.
  4. Select the caption language.
  5. Enter a label to display for the file in the caption selector.
    The caption selector displays caption options in the media player.
  6. Click Save to upload the file.
    The file is added to a table on the media page's Captions tab.

NOTE: To upload another file, click Upload captions file again and repeat.

Managing Captions

After you upload captions for a video, in the caption table you can:

To modify the language or the caption selector label

  1. On your My Media page click the edit icon next to the video you want to edit.
  2. Open the Captions tab to display the caption table.
  3. In the Actions section, select the Pencil icon to edit the captions file.
  4. To change the language, select a new language in the Language column.
  5. To change the label, enter new text in the Label column.
  6. Click the disk icon to update the values.

To change the caption file used by default in the media player

  1. On your My Media page click the edit icon next to the video you want to edit.
  2. Open the Captions tab to display the caption table.
  3. In the caption table, click on the checkmark icon in the right column of a caption row to Set as default.

To delete a caption file

  1. On your My Media page click the edit icon next to the video you want to edit.
  2. Open the Captions tab to display the caption table.
  3. In the caption table, click on the “x” icon to Delete.
  4. In the Confirm Remove window, click Yes to remove the caption file.

To download a caption file

  1. On your My Media page click the edit icon next to the video you want to edit.
  2. Open the Captions tab to display the caption table.
  3. Click the Download icon.
    The captions file is downloaded.

Managing Chapters and Slides in the Timeline Tab

Chapters are like bookmarks in the video and can be used to navigate through the video. You can use chapters to mark the beginning of a new topic, highlight important segments, or help navigate through the content of a long video. You can add, edit, and delete chapters and slides in the Timeline Tab. Contact your administrator to enable this feature.

A Slide is a synchronized visual element to the main media.

After chapters and slides are created, the player is displayed with a matching plugin that presents the chapters and slides view on it.

A viewer only sees the extended player and does not see the timeline for editing. A viewer can navigate between chapters and slides inside the player view, as well as search on its text. For more displaying options see Viewing Rich Media in the Kaltura Player

Remote Storage

In KMS and KAF instances that are set with remote storage configuration, slides on entries are stored and played from the remote storage. 

Creating and Editing Chapters

To edit or add a chapter

  1. Go to your My Media page and click the edit icon next to the video you want to edit.
  2. Select the Timeline tab. Here you can view all the chapters and slides in the video.  
  3. Place the cursor on the timeline and click the Create New Chapter icon to create or update a chapter or click on the cue point for the chapter you want to edit to view its properties.


  4. After you create a chapter, you can:
  • Add or modify the Chapter Title.
  • Select a thumbnail. You can upload a thumbnail image for the chapter, or automatically create one from the video. 
  • Add or modify the Chapter Description (optional).
  • Add Search Tags (optional).
  • Click View in Player to see your changes.

To delete a chapter

  1. Go to your My Media page and click the edit icon next to the video you want to edit.
  2. Select the Timeline tab to view all the chapters and slides in the video.
  3. Click on the cue point of the chapter you want to delete from the timeline of the video. 
  4. Click Delete Chapter.
  5. A confirmation box is displayed, click Delete to confirm.
  6. Click View in Player to see your changes.

Using Slides in Kaltura KAF/KMS

You can add slides to enhance a video experience. Slides are part of the video content, and viewers can view the slides in the player simultaneously with the media. Using the Navigation Panel, you can navigate the video using the slides. 

To add or edit slides

  1. Login to your My Media page.
  2. Click on the Edit icon near the entry you want to edit and select the Timeline tab.  
  3. Place the cursor on the timeline and click Upload Slides Deck to add a slide or slide deck or click on the cue point for the slide you want to edit to view its properties.


    Upload a full deck of slides. The supported formats are: PPT, PPTX, and PDF.

    Note - once the upload and processing is done, the slides will be equally spread across the timeline for you to manually arrange them.

  4. Move each slide to its desired point in the timeline and Save.
  5. After you upload a slide deck, you can:
  • Add or modify the slide image.
  • Add or modify the slide title.
  • Add or modify the slide description (optional).
  • Add search tags. (optional)
  • Click View in Player to see your changes.

To delete a slide

  1. Login to your My Media page. 
  2. Click on the Edit icon near the entry you want to edit and select the Timeline tab.  
  3. Click on the cue point of the slide you want to delete from the timeline of the video.
  4. Click Delete Slide.
    A confirmation box is displayed, click Delete to confirm. 
  5. Click View in Player to see your changes.

Setting and Modifying Thumbnails - Thumbnails Tab

There are four options for setting and managing a thumbnail for your content:

  1. Upload a thumbnail from your desktop and use it as the default thumbnail.
  2. Use the player to select the frame you want to use as your default thumbnail and then click on the Capture button.
  3. Select one thumbnail from ten automatically generated thumbnails of the selected video and set it as the default thumbnail.
  4. Download a thumbnail to back up your current thumbnail.

Selecting a Thumbnail

To upload a thumbnail from your desktop

  1. Select My Media and then click the Edit icon next to the entry you want to add a thumbnail to.
  2. In the Edit Media window select the Thumbnails tab. 
  3. Click Upload Thumbnail.
  4. Upload a file from your desktop and click Open.

To grab a frame from the content as a thumbnail

  1. Select My Media and then click the Edit icon next to the entry you want to add a thumbnail to.
  2. In the Edit Media window select the Thumbnails tab. 
  3. Select the Thumbnails tab and click Play.
  4. Click Capture at the frame that you want to use as a thumbnail.
    The captured frame is saved automatically and used for the thumbnail.

To select an automatically generated thumbnail 

  1. Select My Media and then click the Edit icon next to the entry you want to add a thumbnail to.
  2. In the Edit Media window select the Thumbnails tab. 
  3. Click Auto Generate and select a thumbnail.

To download and save a thumbnail

  1. Select My Media and then click the Edit icon next to the entry you want to add a thumbnail to.
  2. In the Edit Media window select the Thumbnails tab. 
  3. Click Download.
  4. Save your image.

To restore the default thumbnail

  • Upload the media thumbnail you downloaded.

NOTE:  Audio entries include a player thumbnail like video entries.

Download Media

Download content from the media page.

To download a media entry

  1. Select My Media and then click the Edit icon next to the entry you want to add an attachment to.
  2. Select the Download tab.
  3. Select the flavor from one of the preconfigured flavors.
  4. Click Save.

Adding an Attachment to a Video

You can attach files to your media. Media viewers may download the file before, during or after viewing the media. 

To add an attachment to a media entry

  1. Select My Media and then click the Edit icon next to the entry you want to add an attachment to.
  2. Select the Attachment tab.
     
  3. Click Upload file. The Upload window is displayed.
  4. Provide descriptive information about the attachment (optional) and click Select File.
  5. Select a file to attach and click Open.
    The file is saved as attachment to your media file.
  6. Use the editing options /icons in the Actions column to change (Pencil icon) the title or description of the attachment file, delete (X icon) or download (Download icon) the attachment file.

Replacing Media

You can replace media, and retain the entry’s metadata, URL and analytics. Only video entries can be replaced. The time-based metadata on the entry is kept in place, however it most probably will be out of sync with the new media. The time-based metadata should be manually adjusted. 

When replacing media:

If the media is published in a moderated channel/category - Media will be unpublished and moved to the pending moderation state.

If the media is in un-moderated channel/category - Media will still be published.

Note that media will be unpublished from a moderated location (channel/gallery/category) and will remain published otherwise.

To replace a media entry

  1. Select My Media and then click the Edit icon next to the entry you want to replace.
  2. In the Edit Media window select the Replace Video tab.
  3. Select either Upload from Desktop or Upload from URL.

    Upload from Desktop:  Choose a file to upload and select the replacement file.

    Upload from URL:

    • Enter a URL in the Ingest media from a URL field.
    • Click Validate URL
  4. After the upload is complete either click Approve or Cancel Replacement to determine your choice. 

Display Tab

Use the Display tab to change or modify an entry’s display.

To change the entry's display

  1. Select My Media and then click the Edit icon next to the entry you want to replace.
  2. In the Edit Media window select the Replace Video tab.
  3. Follow the instructions in the article Customizing the Media Entry Display for Kaltura MediaSpace Entries.

[/collapsed]

[collapsed title="Publishing Media"]

Publishing Media

By default, media that you upload is private. You can access private media on your My Media page. On your My Media page, you can grab the embed code of private media or publish it to make it public in your Media Gallery.

Publishing media makes the media publicly accessible to users. You can publish media: 

  • In multiple channels/Media Galleries
  • Only when file conversion is complete and the media is not waiting for moderation

If you cannot publish media, ask your Kaltura Application administrator to give you the required permission.

Publishing Media from the My Media Page

Media items in the My Media repository may be published and shared with galleries and channels based on the user's entitlements. The content of the My Media repository is consistent across all Kaltura applications. 

To publish a media item or multiple media items from My Media

  1. Select a media item by checking the box (or boxes for multiple media items) next to each media items.
  2. Select "Publish" from the Actions drop down menu.
  3. Select where you want to publish it to:
    1. Private - Media page will be visible to the content owner only.
    2. Unlisted - Media page will be visible to anyone with a link to the page (Only available in Mediaspace).
    3. Published - Media page will be visible to individuals according to entitlements on published destinations.
  4. Complete all the required fields and save the entry before you can select to publish it to shared repositories.
  5. Click Save.

Publishing Media from the Media Gallery

To publish a media item from the Media Gallery

When publishing an entry, you can use the search box to find the desired media entry. Enter the search string (tag) to see where the media item is located.

  1. Go to the Media Gallery.
  2. Under the Media Tab, choose the "Add To" option.
  3. On this page, you can either publish from existing content by checking the box (or boxes for multiple media items) next to the media you want to publish or you can upload a new media by using the "Add New" button.
  4. Click Publish. 


[/collapsed]

[collapsed title="Downloading Media"]

Downloading Media

Media owners in KMS and KAF applications can now configure downloadable versions of the media for viewers to download from the media page..

For the User - Viewer

If Media Download was enabled on the specific entry the viewers are watching, they can use the download button and then choose from available flavors list to download the specific file.

The media file will be downloaded to the desktop for future use.

For the User - Media Owner

Media owners may choose from download tab inside edit entry screen, to check available entries from the list to be visible to the viewers.

For the Admin

The admin can configure this feature under downloadmedia module. Other required configurations in that screen are the roles that will be set for viewing the download button and download action (viewer side).

In addition, the admin will have to configure the flavors that will be visible for the media owner to choose from. The admin may choose as many flavors as they want from the list of the transcoding profiles, as they appear in the KMC.You can then  name them as they will appear to the media owner (if no name will be given, the flavor default name in Kaltura will be given by default). Note that the final list which will appear for the media owner will be from what was chosen by the admin from the list and what is actually set (in the KMC) for this KMS instance and available flavors on the specific entry. It is advised that you verify with KMC admin what is checked for the account beforehand.

 

 

 

[/collapsed]

[collapsed title="My Webcasts"]

Webcasts

Kaltura Webcasting enables you to orchestrate highly produced live streaming events to large audiences. Kaltura Webcasting supports you from the initial planning stage to live broadcast production and management and finally to post-production and after-event management.

With Kaltura Webcasting, you can make live broadcasted events part of your consolidated video strategy. The user-focused design makes webcasting painless for presenters, producers, and viewers. Kaltura’s robust infrastructure ensures reliable delivery, anywhere. With automated transition from live to VOD and a secure, seamless integration with your corporate website, break down siloes to bring all your video content onto a single platform.

Kaltura Webcasting includes:

  • Workflow integration with MediaSpace and KAF based applications
  • Slide sync and projector setup
  • Live analytics
  • Moderated Q&A
  • Interactive polls
  • Self-serve Personal Webcasting

and much more.

Webcasting Reliability and Scalability

Webcasting enables a large number of viewers, located in many different locations throughout the world to view a live event. Webcasting supports a wide range of viewing scenarios, including people all over the world on their own bandwidth, people in offices sharing bandwidth, and any combination of these options.  

Multiple delivery options include

  • Internal infrastructure (eCDN)
  • Public CDN
  • Dual delivery

Webcasting also provides full control of webcast delivery beyond firewalls, and supports an unlimited number of viewers at the same time.

For more information about eCDNs, see the Kaltura eCDN Information Guide.

Webcasting Workflow

Preparing for an Event

Preparation is a key factor in ensuring the success of a live broadcast event. There are many details you can define and collect even before you begin to make sure that you are prepared. See Preparing for a Webcasting Event for details.
 
You may also want to check out best practices and tips for a great webcast in Webcasting Tips and Recommendations.

Setting up a Kaltura Webcasting Event

Setting up a Kaltura Webcasting event is the process of defining and scheduling the event's details and presenters, creating a page dedicated to the event that can be shared, and inviting people to attend. Remember to add all presenters as Co-editors, and all Webcasting Moderators to the Event. To learn how to add co-editors, and Webcasting Moderators see Media Collaboration.
To create a webcast event

Managing a Webcasting Event

Managing a live event includes many aspects. From the camera focus to ensuring viewers are engaged, there are many items to monitor and operate during a broadcast. The Kaltura Webcasting Producer Application provides a variety of management tools to webcasting event producers, moderators, and presenters. 

After a Webcasting Event

After the Webcasting event is completed, the event video is saved in the same URL you provided to the event attendees, and is available for viewing. The event Q&A transcript can be exported and saved, while the Live Analytics will be available for download for 36 hours after the event completes.

You may now:

Kaltura Webcasting Roles

When producing a webcast event, there are several people involved that have different roles and objectives for the event.  For a list and description of each Webcasting role, see Kaltura Webcasting Roles.

Kaltura Webcasting Documentation Guides

The information about Kaltura's Webcasting procedures, features and tips are written for specific roles. The following guides are available and written per user roles:

[/collapsed]

[collapsed title="Actions Menu"]

Actions Menu

The Actions menu provides you with the following options:

Edit - See Managing Media - See Editing Entries for more information.

Publish - See Publishing Media for more information.

Launch the Kaltura Video Editor - See Launching the Kaltura Video Edting Tools.

Delete Video-  Please note, when choosing to delete a video you are removing the video from the site. If the video is published elsewhere where it will be deleted from that location as well. Remember, after you approve the deletion confirmation message you do not have an undo button to retrieve the video deletion.

Some options may not be available and depend on your system configuration.

[/collapsed]

[collapsed title="Kaltura Video Editing Tools"]

Kaltura Video Editing Tools

Kaltura Video Editing Tools allow users to edit quizzes, clip or trim media, chop and splice media and add advertisements to media from the Kaltura Management Console. They are a one stop shop for Timeline editing for Kaltura MediaSpace (KMS) and Kaltura Application Framework (KAF) applications. 

The current release of the Kaltura Video Editing Tools supports the following features:

  • Interactive Video Quiz Creator (KMS/KAF only)
  • Video Editor
    • Clipping a media entry
    • Trimming a media entry
    • Chop and Splice
  • Hotspots
  • Ads (KMC only)
  • Help

Kaltura Video Editing Tools provide a better user experience for all the Timeline features (those previously in the KMS/KAF Timeline Tab), and concentrate the Timeline editing features into a single folder.

Supported Media

The following table lists the Kaltura Video Editing Tools' features applicable for different types of media:

Type of Media

Edit/Create Quiz

Clip & Trim

Chop & Splice

Advertisements

Hotspots

Quiz

  

Audio

  

YouTube Entry

N/A

N/A

  

VOD

  

Live

N/A

N/A

N/A

  

Image

N/A

N/A

N/A

  

Prerequisites

  • The Editor module must be enabled by your KMS/KAF administrator. See the Kaltura Video Editing Tools - Administrator Guide for more information. For KMC, the Editor is accessed seamlessly through the Advertisements tab in the Edit Entries display.
  • You must be the owner or co-editor of the media to use Kaltura Video Editing Tools, or have permissions to create clips of media entries.
  • For Interactive Video Quizzes - Both the Quiz module and the Editor module must be enabled to use Kaltura Video Editing Tools to edit quizzes. See the Kaltura Video Editing Tools - Administrator Guide for more information.
  • For Hotspots - The Hotspots module must be enabled.

Hotspots are available in Kaltura MediaSpace for Kaltura Player version 2.75 and later. Hotspots should be enabled by your administrator. Hotspots are "time-based" labels or comments with/without hyperlinks, displayed on top of the video while playing.

Launching the Kaltura Video Editing Tools (KMS/KAF)

You can launch the Kaltura Video Editing Tools from the Edit Entry window or from the Actions drop down menu in KMS and KAF applications.

To launch the Kaltura Video Editing Tools

  1. Login to your KMS or KAF instance.
  2. Go to My Media. 
  3. Either click on the Entry’s Edit icon and then click Launch Editor,

    and then click Launch Editor

    or,
    click on the video thumbnail and then select Launch Editor from the Actions drop down menu.

    The Kaltura Editor window is displayed.

Kaltura Video Editing Tools' Tabs

The Kaltura Video Editing Tools contain the following navigation tabs:

  • Quiz Tab – Use to create and edit Interactive Video Quizzes (KMS/KAF only)
  • Editor Tab  - Use to trim or clip media, and chop and splice media.
  • Ads Tab - Use to set cue points for advertisments (KMC only)
  • Hotspots Tab - Use to create hotspots on your entry,
  • Help Tab - Includes helpful tips and accessibility information.

Depending on the type of application you are using and the type of media you selected, the Kaltura Editing Video Tools will open the relevant tabs.

[/collapsed]

[collapsed title="The Kaltura Media Gallery"]

The Kaltura Media Gallery

The Media Gallery is a central location within each course where users can search or view media assigned to the course. The Media Gallery is private to the course you are in. Everyone enrolled in that course can see what’s published to the Media Gallery. Multiple people in the course can contribute to the Media Gallery depending on the way the admin setup the course. 

Add Media

After you add the Kaltura Media Gallery the following screen is displayed:

Click "Add Media" to open the Add Media window.. If media has been added, click on the Media tab or Add Media to open the Add Media window.

The Add Media Window

Use the Add Media window to:

[/collapsed]

[collapsed title="Sharing and Embedding Media"]

Sharing and Embedding Media

You can share media using the Share icon configured in your v2 Player. Your player must be configured for Sharing.

Select the platform you want to share your media to and post whatever relevant text you want to add.

You can also share a media item, copying the embed code and pasting it to your site.

To share a link to a media page

  1. Click a media thumbnail or title.
  2. Click the Share button under the media player.
  3. Paste the link to share the media page.

If the media is restricted, only authorized users can access the shared media page.

To embed a media item 

  1. Click a media thumbnail or title.
  2. Click the Share button under the media player.
  3. Select the Player's Start/End Time, Player Skin, and Player Size.
  4. Copy the embed code and paste the embed code into your site.

[/collapsed]

[collapsed title="Managing a Media Gallery"]

Managing a Media Gallery


Performing the actions herein depend on your level of permissions.

Edit a Media Gallery Configuration and Metadata

  1. In the Media Gallery, select Edit from the Actions drop down menu.

    The Edit Media Gallery Page is displayed.
  2. (Optional) Enter a description and tags for the Media Gallery of the course.
  3. Select:
  • Moderate content (Media will not appear in Media Gallery until approved by the gallery manager) – Determines whether content should be moderated.
  • Enable comments in Media Gallery – Determines whether comments should be enabled in the gallery.
  • Keep comments private to Media Gallery - If checked, all comments added to media in Media Gallery will be private to the Media Gallery and will not appear elsewhere (except for the My Media page of the user who owns the media).
  • Display embedded media in this Media Gallery

    4. Click Save.

Moderating Channel Content 

To approve and reject content that is pending moderation

  1. In the Media Gallery, click on the Pending tab.

    NOTE: If there are no media items pending moderation, the Pending tab is not displayed. 
  2. The browse pending media window is displayed.
  3. Click on the thumbnail to view the media.
  4. Click Approve or Reject for a specific media item 

You can also check multiple media items and click Approve or Reject on the top (View All media) for bulk approving or rejecting.

     NOTE: Approved content is displayed in the Media Gallery for all users enrolled to the course.

[/collapsed]

[collapsed title="Media Gallery Analytics"]

Media Gallery Analytics

Users can measure and analyze the user engagement and contribution to their channels/courses. These contextual analytics allow users to answer important questions such as: What are the most popular videos in the channel/course? Who are the members that watch the most videos and what is their drop off rate? Who are the members that contribute the most media to the channel/course? All analytics tabs have the option to Export to a CSV or print your information.

To display Channel/Course Analytics

  • In the Media Gallery, select Analytics from the hamburger menu.


 The Analytics Dashboard is displayed.

Analytics Dashboard

 

 

The Dashboard presents a summary of the available analytics. 

The legend is as follows:

  1. Active tab (Dashboard)

  2. Date range

    • Options: Last 7 days, Last 30 days, Last 120 days, Last 365 days, Custom. Analytics update every 24 hours.
  3. Media Items

    • Media: Tooltip says "number of media in this media gallery"
    • Viewed: Tooltip says "number of media that were loaded, but not necessarily played, in this media gallery"
    • Plays: Tooltip says "number of plays counted across the viewed ones, in this media gallery.  So, number of unique plays across all viewed media for that date range
    • Trends: shows the change from the previous period selected in the time range. 
  4. User Engagement and Contribution

    • Watched: Tooltip says "number of users that viewed media pages in this channel/course".
    • Contributed: Tooltip says "number of users that contributed media to this media gallery."
  5. Most Popular Media

    • Media that has the highest total number of Plays in the selected time period. 
    • Shows thumbnails for the Top 2. 
    • Clicking “View All” takes you to the full media list in the Media tab which is also organized from highest to lowest views.
  6. Top Engaged Users

    • Users who have interacted with media, listed highest to lowest in order of total number of plays (across any media in that context) for the selected time period. 
    • Shows the Top Ten.
    • Clicking “View All” takes you to the full user list in the Engagement tab which is also organized from highest to lowest number of plays.
  7. Top Contributors

    • Users who have published content into the course.
    • Shows the Top Ten.
    • Contributor names are pulled from the Administrative Owner field for the entry – so even if you published it into the course, the original owner will appear as the Contributor in this report.

Media Analytics Report

The media analytics report lists all the content available in My Media. For each media entry, the number of plays is displayed, total view time, average view time and the average drop-off rate.

The Media tab presents information about who is watching specific information.

The legend is as follows:

  1. Active tab (Media)

  2. Date range

    • Options: Last 7 days, Last 30 days, Last 120 days, Last 365 days, Custom. Analytics update every 24 hours.
  3. Export table to CSV. Print table to PDF

    • See Export to CSV for details
  4. Search

  5. Media Title

    • Title of the media
  6. Contributed by

    • Administrative owner of the media
    • Shows administrative owner's name regardless of who actually published it into the course
  7. Plays in Channel/Course

    • Total number of plays in that context (includes Media Gallery and BSE in KAF).
  8. Total Plays

    • Shows all plays of the entry regardless of the context.
    • This will show the user the ratio between channel plays and general plays of the entry.
  9. Trend

    • Last 7 days’ plays for each entry (number of plays of this entry in the channel/course) 
  10. Total View Time

    • Total number of minutes spent viewing that video
    • This is accumulative – if you watched the same 4-minute video twice, this would show 00:08:00. If you hit Replay it won’t count you twice, but if you watch it two separate times it will count twice.
  11. Avg. View Time

    • Total time / number of plays
  12. Avg. Drop-Off

    • Average drop off rate is calculated as follows: (total time reached 25% play-through + total time reached 50% play-through + total time reached 75% play-through + total time reached 100% play-through) / 4 / total plays
  13. User Maximum Play-Through

    • The farthest the user got through the video, in quartiles. Results in “Maximum play-through” column will only be one of the following: 0%, 25%, 50%, 75%, 100%.
    • The scrubber must have passed one of those milestones in order for it to be logged. 
    • For example - in an 8-minute video, watching to 1:52 will result in Maximum play-through being logged as 0%. Watching to 7:52 will result in Maximum play-through being logged as 75%.
  14. Export item to CSV. Print item to PDF

    See the following examples for details. 

Examples of CSV and Printable Versions of the Table in the Media Tab

Examples of CSV and Printable Versions of Individual Entries in the Media Tab

Engagement Analytics Report

The Engagement tab presents information about what a specific user is watching. The column with a graph of last 7 days’ plays for each user indicated the number of plays of this user in the channel/course.

The legend is as follows:

  1. Active tab (Engagement)

  2. Date range

    • Options: Last 7 days, Last 30 days, Last 120 days, Last 365 days, Custom.
    • Analytics update every 24 hours
  3. Export Table to CSV. Print table to PDF

    • See the Example section for details.
  4. Search

  5. User

    • First and last name of User who watched the media
    • If user does not have firstname/lastname in KMS/KAF user management then userID is shown. If changes are made to the information in the User Management screen, user name information is updated upon their next login OR upon KMS/KAF Admin cache refresh
  6. Unique videos

    • Number of unique Videos the user played within that context.
  7. Watched

    • The total number of Plays that user had across those unique videos 
  8. Trend

    • Last 7 days’ plays for each user (number of plays by this user in this context)
  9. Total View Time

    • Total number of minutes spent viewing all videos
    • This total is accumulative – if you watched the same 4-minute video twice, this would show 00:08:00. If you hit Replay it won’t count you twice, but if you watch it two separate times it will count twice.
  10. Avg. View Time

    • Total View Time / Total number of plays
  11. Avg. Drop-Off

    • Calculated as follows: (total time reached 25% play-through + total time reached 50% play-through + total time reached 75% play-through + total time reached 100% play-through) / 4 / total plays 
  12. Loads

  13. Loads to Plays Ratio

  14. View Drop-off

    • Average dropoff rate across all views of that single media item for that user. 
  15. Export item to CSV. Print item to PDF

Examples of CSV and Printable Versions of the Table in the Engagement Tab

Examples of CSV and Printable Versions of Individual Users in the Engagement Tab

Contribution Analytics Report

The Contribution tab presents information about who is contributing to the channel/course.

Terminology

TermDefinition

Context

The space in which the viewer played the content.  In MediaSpace, context is tracked according to Channel or Category.  In KAF, context is tracked for content published to the course Media Gallery and for content added to course pages via Browse, Search, and Embed (BSE).

Play

Counted the instant the play button is clicked

View

= Player Impression

Player Impression

The viewer made it to a page where the video is available, but didn't necessarily hit Play

Drop-off

Percentage that the viewer made it through a video (i.e. if viewer watched 2 minutes of an 8 minute video, the dropoff is 25%).

Current analytics track dropoff by quartiles - 0%, 25%, 50%, 75%, 100%. The scrubber must pass one of those quartiles in order to be counted. (i.e. if a viewer watched 1:55 of an 8 minute video, the dropoff is 0%)

**Note: this definition indicates that the drop-off can only be a specific number 0, 25, 50, 75, 100.  In the Engagement Tab, the "View Drop-Off" column is actually an average of all of the views of that media item by that user.  This is confusing and the title of that column should be changed.

 


[/collapsed]

[collapsed title="Embedding Media through Rich-Text Editor"]

Embedding Media through Rich-Text Editor

This article pertains to the Browse Search and Embed feature v3.

The BSE version must be V3. 

The Browse Search and Embed feature is set up by your system administrator in the Browseandembed module.  For additional information see the article Best Practices for Upgrading BSE Versions.

Embedding Kaltura Media through the Rich-Text Editor

The KAF rich text editor integration may be used to embed media where the rich-text editor is available, such as in announcements, assignments, forums etc.

To embed Kaltura media through the rich-text editor

  1. Click on a tool available in your page on your supported site, for example, Announcements and click Add. 
  2. In the rich text editor click the Kaltura Media button.  The Kaltura Media icon display may vary depending on your site.
    The Embed Kaltura Media window opens.

    A user can browse and search media to embed, from 'My Media' or from any other source configured, then embed it into a content type of the hosting application.
  3. Upload Media - Drag and Drop. Click the Add New button and select the content type from within the Embed Kaltura Media window to add new content.

    (For existing content) Select the content and click Embed,

  4. After the upload is complete, enter the metadata and click Save and Embed (or for existing videos, select Embed).


    The media is displayed in the video player based on the default settings for the type of media you selected to embed.
    You can change the embed settings by clicking on the Settings icon.  See Save and Embed Settings Options.

Unified Search 

The Kaltura Media Search is available in the Kaltura Embed Media Window for all KAF applications. For more information see the Kaltura Search Module User Guide.


Upload Media - Drag and Drop

You can drag and drop files to upload media via the BSE screen. Scroll down to the bottom of the screen to upload additional files.

To upload media from your desktop

  1. In the Embed Kaltura Media window, select Media Upload from the Add New drop down menu.

    The Upload Media page is displayed.
  2. Drag and drop your file or select Choose a file to upload and click Open to select a file.
  3. While the file is uploading, on the Upload Media page you can enter metadata information about the media.
    Mandatory fields are marked with an asterisk.
    Metadata currently includes:
    1. Title - The Title can be presented on the player itself (The Title may be enabled in the KMC Studio - 'Title Label'.) See here
    2. Description, upload time, number of views (These parameters should be enabled through the 'Info Screen' plugin in the KMC Studio.)
  4. Click Cancel to cancel the upload.
  5. Click Save and Embed to embed media. See the section Save and Embed.

To view the media page when uploading is complete, select My Media from the User drop-down menu or access the My Media tab on your application. 

Refresh Button

The “Refresh” button is located on the Browse Search and Embed main page. This allows better support for Personal Capture workflows. 

Save and Embed

The Browse Search and Embed feature includes pre-configured players and player sizes for each media type. You can use the default settings or change the settings to the pre-configured values that have been set on your site. You can Save and Embed media after uploading media, or by selecting Embed for existing media. (accessed through the Embed Kaltura Media window). The embedded screen is a video player only.


Save and Embed Settings

You can select different players and player sizes that have been pre-configured by your system administrator for the type of media you choose to embed. Access to change the embed settings depend on your site's configuration. Please contact your system administrator for configuration changes.

To change the embed settings in the Embed Kaltura Media window

  1. Click the Embed Settings icon.


    The Embed Kaltura Media window is displayed for the type of media you selected to embed.  .

  2. Choose the player from one of the pre-configured players. In this example, two players have been configured for this type of media.

    NOTE:
    * For the Kaltura Building Block for Blackboard, Thumbnail Embed and Auto Play are ON by default, and so the buttons are not available. The Max Embed Size feature (sizing) is available for Blackboard beginning KAF version 5.85 and Kaltura Building Block version 5.2.5 or later.
    * For the Kaltura Video Package for Moodle, the Max Embed Size, Thumbnail Embed and Auto Play features are available from KAF version 5.85 and Moodle version 4.2.0 or later.
  3. Choose the player size from one of the pre-configured player sizes for the player selected. In this example, two player sizes have been configured.

  4. Toggle either Thumbnail Embed or Auto Play on for the resulting embedded media to display.
    Thumbnail Embed renders the Thumbnail in the Editor window.
    Autoplay automatically begins playing the content.
  5. Check Set as my default settings for media type to save the current embed settings as the default settings for this selected type of media.
  6. Click Embed.

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